Compliance Coordinator

HOA Talent•Chicago, IL

6d•$70,000 - $85,000•Hybrid

About The Position

The Compliance Coordinator keeps TCC and its network of Member Companies running smoothly and compliant across every state where we operate. This role blends day-to-day operational and administrative support with ownership of business registrations, payroll registrations, and related compliance obligations across a multi-entity, multi-state footprint. You'll often be handed a question with no clean answer — a state agency with confusing guidance, an entity with an unclear registration history, a vendor issue that needs a quick fix — and be expected to dig in, sort it out, and document what you find. This role reports directly to the COO and works closely with leadership, property managers, and cross-departmental teams.

Requirements

2+ years of experience in operations, compliance, payroll, administration, or property management.
Extremely strong attention to detail — registration numbers, deadlines, and filing details have to be right the first time.
Comfort working in ambiguity: incomplete information, unclear agency guidance, and situations where you have to figure out the path forward yourself.
Ability to sift through large amounts of information across states, entities, and agencies, and pull out what matters.
Strong organizational and multitasking skills; able to juggle many open items across many entities without dropping any.
Proactive spirit — flags issues before they become problems.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent communication and interpersonal skills, including clear written summaries of complex compliance topics.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Bachelor's degree in Business Administration, Real Estate, or a related field preferred.
Hands-on experience with business registrations, payroll registrations, or similar (e.g., state entity filings, secretary of state registrations, payroll tax account setup, foreign qualifications, or multi-state compliance work) strongly preferred.
experience with property management software (e.g., Yardi, AppFolio) and/or payroll or HRIS platforms (e.g., Rippling) is a plus.

Responsibilities

Own business and payroll registrations across TCC entities and Member Companies, including new registrations, renewals, amendments, and closures.
Ensure adherence to local, state, and federal regulations governing property operations, including state-specific requirements.
Track registration and compliance deadlines across a multi-state footprint, and maintain a master calendar of renewals, audits, and required filings.
Research state-specific requirements and agency processes, and translate ambiguous or conflicting guidance into clear, documented next steps.
Maintain accurate, audit-ready records: registration confirmations, account numbers, agency correspondence, lease agreements, insurance certificates, vendor contracts, and other regulatory documentation.
Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks.
Build and refine documentation standards, trackers, and SOPs so registration and compliance status is always current and easy to verify.
Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation.
Maintain organized and comprehensive property records, operational documents, and compliance files.
Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials.
Track and report on all real estate leases across the company.
Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency.
Serve as the primary point of contact for vendors, contractors, and service providers.
Coordinate property maintenance requests and ensure timely resolution of tenant issues.
Assist in the onboarding of new properties, ensuring all operational systems are in place.
Track and process invoices, vendor payments, and expense reports.
Support budget preparation and monitor operational expenses.
Collaborate with the accounting team on financial reporting and registration-related payments, fees, and recordkeeping.
Support internal teams with project coordination and cross-departmental initiatives involving payroll, HR, operations, and finance.
Ensure clear and timely communication regarding operational and compliance updates.