Aviation Fuel Operations & Supply Coordinator

MERCURY AVIATION COMPANIES LLC•Houston, TX

6d•Onsite

About The Position

The Aviation Fuel Operations & Supply Coordinator supports the day-to-day execution of Mercury Fuels' general aviation and commercial fuel operations. This role focuses on coordinating supply logistics, maintaining accurate data and records, supporting key customer accounts, and ensuring seamless communication between internal teams, suppliers, and customers. The position plays a critical role in ensuring operational efficiency, data accuracy, and reliable fuel delivery across all locations, while also supporting bid activity and customer success initiatives.

Requirements

1-3 years of relevant experience (operations, logistics, or aviation preferred)
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication and cross-functional coordination skills
Proficiency in Excel and data management tools

Responsibilities

Support management of key general aviation accounts
Coordinate pricing inputs across suppliers, resellers, and internal teams
Assist in managing airport locations and tracking supply logistics
Support onboarding of new locations with sales and operations teams
Monitor inventory positions and assist with truck delivery coordination
Assist in the setup and onboarding of new commercial fuel locations
Support ongoing operations at existing locations
Maintain and organize contracts with suppliers, resellers, and customers
Coordinate with tax, billing, and finance teams
Track fuel nominations, scheduling, and liftings
Monitor deliveries and assist in resolving discrepancies
Maintain accurate operational records
Maintain accurate fuel supply details across ad hoc, customer-specific, and term agreements (system administration)
Ensure duties, taxes, fees, and pricing structures are properly loaded and continuously updated
Support supplier coordination, particularly with regional and smaller suppliers, while senior leadership manages strategic supplier relationships
Manage and maintain the centralized bid tracker
Review bid opportunities and compile location, pricing, and supplier data
Support proposal generation once supply is confirmed
Assist in identifying appropriate margin structures based on historical bid data and competitive insights
Prepare internal summaries for bid review and approval prior to customer submission
Ensure awarded business is properly handed off internally, including supply confirmation, pricing validation, and billing alignment
Support customer billing inquiries and dispute resolution by coordinating across sales, supply, and invoicing teams
Provide additional operational and account support to the General Aviation portfolio during periods of lower airline bid activity
Maintain centralized supply and pricing data systems
Track RFP history, supplier pricing, and contracts
Monitor Platts-based pricing and historical data
Assist with reporting and dashboard creation
Track volumes and supplier performance
Support leadership reporting