AVIATION COMPLIANCE & RECORDS SPECIALIST

Billings Flying Service•Billings, MT

About The Position

The Aviation Compliance & Records Specialist maintains accurate, complete, organized, and accessible aircraft, component, and maintenance records while providing administrative and technical support for aviation regulatory compliance. The role serves as a central resource for aviation documentation and compliance, working with Maintenance, Production, Quality, Operations, and other departments to help ensure maintenance activities and records meet company procedures, customer requirements, and regulatory requirements. The position reviews and tracks maintenance documentation, identifies and resolves discrepancies with appropriate personnel, and maintains electronic and physical records in accordance with company procedures and retention requirements. It supports regulatory, customer, and internal records requests, regulatory inspections, and authorized reviews. The specialist also researches and communicates applicable regulatory requirements, monitors compliance-related items, and escalates significant or unresolved concerns to management. The role administers work order documentation and uses maintenance tracking and ERP systems to enter, update, retrieve, and monitor information and task status. Work is performed in office and maintenance settings, with possible exposure to shop noise, dust, odors, and fumes. The role occasionally requires lifting up to 20 pounds and regularly requires sitting, standing, bending, reaching, and moving about facilities. Full-time employment is offered with compensation based on experience and credentials.

Requirements

Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to review, analyze, organize, and maintain technical aviation documentation.
Ability to investigate documentation discrepancies and follow issues through resolution.
Working knowledge of applicable FAA regulations and aircraft maintenance documentation practices.
Ability to research and interpret regulatory and procedural requirements.
Strong problem-solving and critical-thinking skills.
Ability to manage multiple priorities in a fast-paced aviation environment and work effectively across departments.
Proficiency with maintenance tracking software, ERP systems, and Microsoft Office or similar business applications; computer skills are required.
Ability to learn and effectively use company-specific systems and processes.
Ability to maintain confidentiality and protect the accuracy and integrity of company and customer records.
Minimum three years of experience in aircraft maintenance, aircraft records, aviation compliance, MRO, quality assurance, production support, or a related aviation environment is preferred.
Working knowledge of FAR Part 43, FAR Part 145, and FAR Part 91, Subpart E.
Familiarity with FAA Part 145 Repair Station operations and documentation practices.

Nice To Haves

A&P Certificate/License strongly preferred.
Aviation maintenance, records, compliance, or related technical training preferred.
Experience working with aircraft maintenance records and technical documentation preferred.
Experience with maintenance tracking software, ERP systems, or electronic records-management systems preferred.
Experience supporting aviation compliance, maintenance documentation, production coordination, or aircraft records preferred.

Responsibilities

Maintain accurate, complete, organized, and current aircraft and component records.
Review maintenance documentation and work orders for accuracy, completeness, and compliance with company procedures and customer requirements.
Verify maintenance activities are properly documented and associated with the correct aircraft, component, work order, or task.
Update and track aircraft and component records throughout the maintenance process.
Identify documentation that is missing, incomplete, inconsistent, or inaccurate, and coordinate with personnel to resolve discrepancies.
Maintain electronic and physical records in accordance with company procedures and applicable retention requirements.
Support regulatory, customer, and internal requests for aircraft and maintenance records, and organize and provide documentation for inspections and authorized reviews.
Provide administrative and technical support for aviation compliance activities.
Research and interpret applicable regulatory requirements and communicate relevant requirements to appropriate personnel.
Assist departments with documentation and policy requirements; monitor outstanding documentation and compliance items and escalate significant or unresolved concerns to management.
Help ensure maintenance and operational documentation is consistent with approved company procedures and applicable regulatory requirements.
Coordinate with maintenance personnel to obtain missing work order information or correct documentation discrepancies.
Ensure documentation flows appropriately from maintenance initiation through completion and record retention.
Support accurate documentation of maintenance activities and aircraft status.
Use maintenance tracking and ERP systems to enter, update, retrieve, and monitor information, documentation, and task status.
Perform other job-related duties as assigned.