Auxiliary Clerk

Fond du Lac County•Fond du Lac, WI

10d•Onsite

About The Position

The Auxiliary Clerk performs various clerical duties related to court case files and public interaction. Responsibilities include preparing and assembling court case files, scanning and filing documents, assisting with criminal and juvenile clerk duties in the absence of other staff, performing record checks, answering telephones and assisting the public at the counter, copying court files, assisting with passport applications, and handling cash transactions, receipt reports, and bank deposits. The role also involves approving/processing credit card payments and warrant validations.

Requirements

Knowledge of basic computer programs.
Ability to effectively work with the public by personal contact or telephone.
Strong multitasking skills.
Proficient in legal and business English, spelling, and grammar.
Knowledge of court practices, procedures, and other legal references.
Knowledge of modern office practices, procedures, and efficient clerical processing methods.
Ability to exercise discretion with regard to confidentiality of judicial proceedings.
High school graduate with 2 years of experience in a law practice office or court-related work.

Responsibilities

Prepare and assemble appealed court case files according to established guidelines.
Scan documents and file them accordingly.
Serve as criminal clerk in the absence of other clerks during initial appearance, jail/bail hearings.
File documents in case files, start new cases, perform mail runs, and prepare/certify photocopies.
Serve as juvenile clerk in the absence of juvenile clerks during hearings.
Perform record checks for inquiring agencies and individuals.
Answer telephones and interact with the public at the counter.
Copy entire criminal court files when a request for a court record is filed.
Assist applicants with passport applications.
Balance cash taken during daily business.
Run daily receipt reports and prepare bank deposits.
Approve/process payments made via Third Party Credit Card Company.
Perform warrant validations.