Automotive Office Biller

Rod Baker Ford • Plainfield, IL

6d • Onsite

About The Position

We are seeking a detail-oriented and dependable Automotive Office Biller to join our dealership team. The ideal candidate will have automotive dealership experience, strong organizational skills, and a thorough understanding of vehicle billing, title paperwork, and deal processing. This position plays an important role in ensuring vehicle deals are accurately processed, funded, and completed in a timely manner.

Requirements

• Previous automotive dealership office or billing experience preferred.
• Knowledge of automotive contracts, funding, titles, and registrations.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently while also collaborating with a team.
• Strong computer and data-entry skills.
• Professional communication skills.
• Ability to manage multiple deals and deadlines in a fast-paced environment.
• All applicants must have a valid driver's license and pass pre-employment testing which include: a background check, MVR, and drug testing to qualify for employment.

Nice To Haves

• Experience with CDK, Reynolds & Reynolds, Dealertrack, or similar dealership software is a plus.

Responsibilities

• Process and bill vehicle deals accurately and efficiently.
• Review paperwork for accuracy and completeness.
• Verify contracts, invoices, titles, registrations, and supporting documentation.
• Track funded and unfunded deals and follow up on outstanding items.
• Reconcile deal discrepancies and correct errors promptly.
• Work closely with the Finance, Sales, Accounting, and L&T departments.
• Process trade-in paperwork and ensure required documentation is complete.
• Maintain accurate records and upload deal files.
• Post all deals accurately and swiftly into accounting.
• Process all deal commissions.
• Review schedules for accuracy and correct errors.
• Report deals to OEM and claim proper incentives.
• Assist with vehicle title and registration paperwork as needed.
• Follow dealership policies and applicable state and federal regulations.
• Perform other administrative and accounting duties as assigned.

Benefits

• Competitive Pay Plans
• Your Choice of 5 BCBS Health Plans with Dental Included (Eligible Health Plans with HSA & Employer Match) and Optional Vision Plans
• 401k Program (Employer Will Match!)
• Paid Time off & Earned Vacation Time
• Employee Discounts
• Paid Training
• Professional Development Assistance
• Disability, Short & Long Term Life Insurance Options and More!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed