AUTOMOTIVE CONTRACT CLERK
About The Position
Downtown Ford Sacramento is seeking an experienced Automotive Contract Clerk to join its dealership accounting team. This is not an entry-level accounting position; candidates must have hands-on experience processing contracts within an automotive dealership. The role involves reviewing, verifying, and reconciling automotive sales and lease contracts, understanding vehicle deal paperwork, contracts-in-transit, deal reconciliation, F&I products, and chargebacks. The clerk works with Sales, F&I, and Accounting and is expected to maintain accuracy, organization, and confidentiality. The position is full-time, Monday through Friday, in dealership accounting. Compensation is $22–$26 per hour, depending on experience. The dealership offers a full benefits package, a 401(k) retirement plan, paid vacation, training on dealership-specific systems and processes, and an opportunity to grow within dealership accounting.
Requirements
- Previous automotive dealership contract processing experience.
- Hands-on experience reviewing and processing vehicle sales and lease contracts.
- Understanding of dealership deal paperwork and accounting procedures.
- Experience with contracts-in-transit and deal reconciliation.
- Strong attention to detail and accuracy when working with financial documents.
- Working knowledge of accounts payable, accounts receivable, or account reconciliation.
- Proficiency in Microsoft Excel.
- Strong organizational and communication skills.
- Ability to manage multiple transactions and deadlines.
- Ability to handle confidential customer and financial information.
Nice To Haves
- Experience with Tekion or another dealership management system (DMS).
- Familiarity with F&I products, cancellations, and chargeback processing.
- Experience with Ford Credit, RouteOne, or Dealertrack.
- Knowledge of California DMV title and registration procedures.
- Previous Ford dealership accounting experience.
Responsibilities
- Review new and used vehicle sales and lease contracts for accuracy and completeness.
- Verify vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.
- Compare deal paperwork against the dealership management system (DMS).
- Identify and resolve missing signatures, incomplete documents, and contract discrepancies.
- Maintain organized deal jackets and accurate documentation.
- Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.
- Track trade-in payoffs, manufacturer rebates, and incentive claims.
- Assist with month-end closing and deal reconciliation.
- Verify deal figures to support accurate sales commission calculations.
- Research discrepancies and coordinate with Sales, F&I, and Accounting.
- Track F&I products, including service contracts, GAP, maintenance plans, and aftermarket products.
- Monitor product payments, cancellations, and customer refunds.
- Process and track chargebacks related to cancellations, early payoffs, and unwound deals.
- Coordinate with F&I and Payroll regarding commission adjustments.
- Reconcile provider statements and product-related payables.
Benefits
- Full benefits package.
- 401(k) retirement plan.
- Paid vacation.
- Training on dealership-specific systems and processes.
- Opportunity to grow within dealership accounting.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
