Mailroom Clerk - Federal Contract

Allmed Staffing•Dallas, TX

2d•Onsite

About The Position

The Mailroom Clerk works on site in the mailroom at the Dallas VA Medical Center, supporting mail processing for the VA North Texas Health Care System. The position is intended to restore same-day mail processing and keep accountable mail, parcels, and internal delivery routes on schedule. The clerk reports to the contractor’s on-contract lead, not to VA staff. This is a full-time temporary assignment of 120 days, with a possible extension up to six months. The Monday–Friday schedule is an eight-hour day shift between 8:00 a.m. and 4:30 p.m. The estimated start date is February 2027. Compensation is $25 per hour. Paid holidays and paid sick leave are provided as required for federal service contracts. The position is local, with no per diem or travel allowance.

Requirements

High school diploma or GED.
U.S. citizenship or legal residency eligible for VA facility access.
Hands-on experience with postage meters or Pitney Bowes equipment, folding and inserting machines, and sorting equipment.
Experience maintaining accountable mail logs and tracking parcels with electronic tools.
Filing, records arrangement, and retrieval experience.
Proficient spoken and written English.
Ability to lift 25–40 pounds and stand and walk for extended periods.
OSHA-compliant protective footwear meeting ASTM F2413 is required on site.
Must complete a NACI background investigation, electronic fingerprinting, e-QIP forms, and PIV badging, as well as VA Privacy/Information Security, HIPAA, and safety training before starting.
Annual immunizations and screening as required by the facility.

Nice To Haves

Prior mailroom experience in a hospital, government, or other high-volume secure environment.

Responsibilities

Receive, date stamp, classify, sort, route, and dispatch incoming and outgoing mail, including express and accountable items, on the day it arrives.
Operate and adjust postage meters, Pitney Bowes systems, folding and inserting machines, sorting devices, and parcel scales.
Maintain accurate logs for certified, registered, and express mail; confirm delivery and reconcile discrepancies.
Track parcels in VA-approved tools, promptly update status, and report mismatches.
Complete scheduled internal delivery rounds across the medical center on time.
Arrange, file, and retrieve records according to VA records schedules.
Submit the daily mail volume log, accountable mail report, and workflow issues before the end of each shift.
Immediately report suspicious items, lost or delayed mail, equipment malfunctions, and privacy or security concerns.
Protect mail containing patient health and personal information in accordance with HIPAA and VA privacy rules.
Keep the mailroom clean, organized, and safe, and complete a daily timecard.