Automotive Contract Clerk
About The Position
Downtown Ford Sacramento is seeking an experienced Automotive Contract Clerk to join its dealership accounting team. This role reviews, verifies, processes, and reconciles automotive sales and lease contracts and deal paperwork. It requires prior hands-on automotive dealership contract processing experience and is not an entry-level accounting position. The successful candidate understands deal paperwork, contracts-in-transit, deal reconciliation, F&I products, and chargebacks, and works closely with Sales, F&I, and Accounting. The position pays $22–$26 per hour, depending on experience, and follows a Monday–Friday schedule. The dealership offers a full benefits package, a 401(k) retirement plan, paid vacation, training on dealership-specific systems and processes, and an opportunity to grow within dealership accounting. Downtown Ford Sacramento is a family-owned Ford dealership that has served the Sacramento community since 1964.
Requirements
- Previous automotive dealership contract processing experience.
- Hands-on experience reviewing and processing vehicle sales and lease contracts.
- Understanding of dealership deal paperwork and accounting procedures.
- Experience with contracts-in-transit and deal reconciliation.
- Strong attention to detail and accuracy when working with financial documents.
- Working knowledge of accounts payable, accounts receivable, or account reconciliation.
- Proficiency in Microsoft Excel.
- Strong organizational and communication skills.
- Ability to manage multiple transactions and deadlines.
- Ability to handle confidential customer and financial information.
Nice To Haves
- Experience with Tekion or another dealership management system (DMS).
- Familiarity with F&I products, cancellations, and chargeback processing.
- Experience with Ford Credit, RouteOne, or Dealertrack.
- Knowledge of California DMV title and registration procedures.
- Previous Ford dealership accounting experience.
Responsibilities
- Review new and used vehicle sales and lease contracts for accuracy and completeness.
- Verify vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.
- Compare deal paperwork against the dealership management system (DMS).
- Identify and resolve missing signatures, incomplete documents, and contract discrepancies.
- Maintain organized deal jackets and accurate documentation.
- Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.
- Track trade-in payoffs, manufacturer rebates, and incentive claims.
- Assist with month-end closing and deal reconciliation.
- Verify deal figures to support accurate sales commission calculations.
- Research discrepancies and coordinate with Sales, F&I, and Accounting.
- Track F&I products, including service contracts, GAP, maintenance plans, and aftermarket products.
- Monitor product payments, cancellations, and customer refunds.
- Process and track chargebacks related to cancellations, early payoffs, and unwound deals.
- Coordinate with F&I and Payroll regarding commission adjustments.
- Reconcile provider statements and product-related payables.
Benefits
- Full benefits package
- 401(k) retirement plan
- Paid vacation
- Training on dealership-specific systems and processes
- Opportunity to grow within dealership accounting
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
