Automotive Billing Clerk- Arlington Toyota

Arlington Toyota • Jacksonville, FL

2d • Onsite

About The Position

Arlington Toyota Careers is seeking an experienced Automotive Billing & Accounting Clerk to join our accounting team. The ideal candidate will have dealership accounting experience, strong organizational skills, and the ability to thrive in a high-volume environment. This position plays a critical role in ensuring accurate billing, funding, reserve processing, reconciliations, and policy cancellations while supporting dealership financial operations.

Requirements

• Previous automotive accounting or dealership billing experience preferred
• High school diploma or equivalent preferred
• Strong attention to detail and organizational skills
• Ability to multitask in a fast-paced environment
• Excellent communication and teamwork skills
• Proficient with basic math and accounting functions
• Must be authorized to work in the United States
• Valid driver’s license required
• Must be at least 18 years old

Responsibilities

• Bill all new and used vehicle deals accurately and timely
• Submit contracts and funding packages to lenders
• Verify all down payments and required deal documents before processing
• Calculate salesperson commissions based on current pay plans
• Submit commissions to payroll weekly
• Maintain commission schedules and minimum wage tracking
• Process trade payoff payments
• Post vehicle sales into accounting
• Post fundings and maintain CIT schedules
• Follow up on any outstanding fundings over 10 days old
• Clean and reconcile new and used vehicle schedules as needed
• Reconcile product provider statements monthly
• Process warranty and product cancellations
• Issue refund checks after proper verification
• Maintain cancellation schedules and payable reconciliations
• Submit monthly policy payables
• Run monthly rebate schedules
• Report aged rebates to management
• Follow up on outstanding manufacturer rebates
• Assist with rebate reconciliations and write-offs
• Assist with daily positive pay processing
• Backup support for deposits and payroll functions
• Additional accounting office duties as assigned

Benefits

• Competitive Pay
• Weekly Pay
• 5-Day Work Week
• Closed on Sundays
• Paid Holidays & Paid Time Off
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Company-Paid Life Insurance
• Short-Term & Long-Term Disability Options
• Employee Vehicle Purchase Program
• Employee Discounts on Parts & Service
• Paid Training & Career Development
• Opportunities for Advancement & Promotions from Within
• Team Member Referral Bonuses
• Employee Recognition Programs
• Family-Oriented Culture
• Supportive Leadership Team
• High-Volume, Fast-Paced Environment with Career Stability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED