Automotive Accounting- Title Clerk Specialist

Vista Toyota•Casper, WY

16h•$22 - $26

About The Position

Vista Auto Group is seeking a detail-oriented Automotive Title & Accounting Specialist to join its business office team. The position primarily processes automotive titles and registrations, with additional duties involving bank deposits, document scanning, recordkeeping, and general accounting support. It requires accuracy, knowledge of automotive title processes and general accounting, and the ability to manage multiple deadlines in a fast-paced environment. The specialist processes titles, registrations, liens, and related documentation in compliance with state regulations and dealership requirements. The role also supports accounting and administrative functions, including deposits, document management, accounting transactions, reconciliations, month-end closing, and audits. The specialist works with customers, lenders, auctions, dealerships, vendors, state agencies, and internal teams to obtain documentation and resolve issues. Vista Auto, a Summit Automotive company, describes its culture as diverse, energetic, and team-focused, with values of Humility, Integrity, and Passion. The company supports professional growth and aims to provide positive, safe, and stress-free experiences for customers and associates. Summit Automotive Partners is a privately held automotive management group headquartered in Centennial, Colorado.

Requirements

At least two years of automotive title, dealership business office, or related administrative experience is preferred.
Knowledge of vehicle titles, registrations, liens, and state motor vehicle requirements.
General accounting experience, including bank deposits, reconciliations, Accounts Payable, or Accounts Receivable.
Strong computer skills, including Microsoft Excel, Outlook, and document-scanning systems.
Excellent attention to detail, organization, and time-management skills.
Ability to research issues and follow them through to resolution.
Professional verbal and written communication skills.
High level of integrity, discretion, and confidentiality.
High school diploma or equivalent required.

Nice To Haves

Automotive dealership title experience is strongly preferred.
Experience with a dealership management system is preferred.
An associate degree in accounting, business, or a related field is a plus.

Responsibilities

Process titles and registrations for new, used, wholesale, and trade-in vehicles.
Review title paperwork, purchase documents, lien information, and supporting records for accuracy and completeness.
Submit required documentation to state motor vehicle agencies within established deadlines.
Process lien recordings and releases, duplicate titles, title corrections, and out-of-state transactions.
Maintain accurate title logs and monitor outstanding titles.
Work with customers, lenders, auctions, dealerships, and state agencies to resolve missing documents, discrepancies, and registration issues.
Answer customer questions about titles, registrations, and required documentation.
Ensure compliance with state regulations, dealership procedures, and applicable legal requirements.
Prepare and process daily bank deposits.
Scan, upload, index, and organize title, deal, and accounting documents.
Maintain accurate electronic and physical records according to company retention requirements.
Assist with Accounts Payable, Accounts Receivable, and routine accounting transactions.
Research and resolve discrepancies involving payments, deposits, vehicle deals, and title fees.
Assist with account reconciliations and month-end closing activities as assigned.
Provide supporting documentation for internal and external audits.
Support other business office functions as needed.
Partner with sales, finance, accounting, and management teams to obtain complete and accurate documentation.
Communicate professionally with customers, financial institutions, auctions, vendors, and government agencies.
Provide timely updates regarding missing titles, incomplete paperwork, and outstanding documents.
Identify opportunities to improve title-processing and document-management procedures.