Automotive Accounting Office Accounts Payable Specialist

The Ford Store San Leandro•San Leandro, CA

13d•Onsite

About The Position

Your next opportunity awaits at the Ford Store San Leandro Dealership. We are currently hiring an Accounts Payable Specialist to join our Business Office team located in San Leandro, California! The ideal candidate is preferred to have automotive dealership experience and will be responsible for accurately processing and recording accounts payable transactions and ensuring timely payment to vendors. This role requires exceptional organizational skills and the ability to work effectively in a fast-paced environment.

Requirements

Minimum of 3 years in Accounts Payable in an automotive dealership environment.
Reynolds & Reynolds experience.
Excellent computer skills including, but not limited to Excel, Word and Outlook.

Nice To Haves

Automotive dealership experience is preferred.

Responsibilities

Monitors the timely submission of payable invoices to the business office.
Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
Posts approved invoices into Reynolds & Reynolds on a daily basis insuring that all expenses are recorded in the proper accounting period.
Notifies management of any discrepancies if they occur.
Maintains vendor account records verifying that the statement balance and G/L balances agree.
Discrepancies are properly documented and submitted to management prior to payment.
Creates new vendor records ensuring that company guidelines are being adhered to.
Properly identifies and maintains 1099 records for year-end reporting.
Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed.
Remits payments timely in order to capture vendor discounts wherever available.
Accurately and efficiently generates expense details workbook for monthly review.
Assist with the reconciliation and posting of prepaid and accrual accounts
Post and reconcile advertising expenses according to advertising budget.
Notifies management and irregularities.