Auto Body Parts Coordinator

Churchill Opco Holdings LLC • Essex Junction, VT

21d • $20 - $25

About The Position

VIVE Collision is seeking an experienced Parts Coordinator to support its collision repair team. The role oversees procurement, receiving, organization, and management of parts needed throughout the repair process. It ensures the right parts are available at the right time to support efficient production, minimize repair delays, and maintain profitability. The Parts Coordinator works closely with the General Manager, estimators, the Production Manager, technicians, dealerships, vendors, and suppliers, and is accountable for inventory accuracy, vendor relationships, parts-related KPIs, and operational support. This is a fast-paced shop role that extends beyond order entry and may include transporting parts between vendors and the facility.

Requirements

• Must be at least 18 years of age.
• A valid driver's license and satisfactory motor vehicle record (MVR) are required.
• Previous experience in a collision repair parts department is required.
• Strong knowledge of automotive parts, collision repair processes, and OEM repair procedures.
• Ability to manage vendor relationships, inventory, and purchasing processes.
• Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and meet production deadlines.
• Excellent communication and interpersonal skills for collaborating with technicians, estimators, vendors, and management.
• Ability to read, interpret, and understand repair estimates, work orders, parts documentation, and technical information.
• Strong attention to detail, analytical thinking, and problem-solving abilities.
• Basic computer proficiency, including Microsoft Office and inventory management systems.

Nice To Haves

• Leadership or management experience.
• Experience with CCC ONE estimating and management software.

Responsibilities

• Order parts from approved vendors and dealerships based on repair estimates, blueprints, and supplements.
• Monitor parts availability and proactively communicate delivery schedules, back orders, and delays to estimators and production staff.
• Receive, inspect, verify, and document incoming parts for accuracy and quality.
• Mirror-match parts to repair orders before repairs begin to verify proper fit and completeness.
• Identify damaged, incorrect, or missing parts and coordinate returns, replacements, and vendor credits.
• Maintain accurate inventory records and update parts status in the shop management system.
• Track parts deliveries to help keep production schedules on target.
• Build and maintain working relationships with vendors, dealerships, and suppliers to support timely delivery and quality service.
• Collaborate with the General Manager, Production Manager, estimators, and technicians to resolve parts issues that could affect repair timelines.
• Monitor and drive parts-related KPIs, including parts cycle time, gross profit, inventory accuracy, and return rates.
• Maintain an organized, clean, and efficient parts department and ensure proper inventory storage and handling.
• Ensure compliance with company policies, OEM repair procedures, and safety standards.
• Coach and support Parts Clerks or other parts department team members, as applicable.
• When applicable, drive to pick up, transport, and deliver parts between vendors, suppliers, and the facility, handling and delivering them securely, accurately, and on time.
• Perform additional duties assigned to support shop operations and business performance.

Benefits

• Medical, dental, and vision insurance options for employees and their families, including domestic partners.
• $50,000 employer-paid life insurance policy.
• 401(k) plan with employer match.
• Employee Assistance Program offering confidential counseling, work/life support, self-help benefits, peak performance coaching, lifestyle savings, and personal development and training.
• Health savings account to assist with medical bills.
• Paid time off, including six paid holidays and a floating birthday holiday.
• Growth opportunities within the company.
• Paid training, including industry certifications, I-CAR, and OEM training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed