Auto Body Parts Coordinator

Churchill Opco Holdings LLC • Homestead, PA

10d • $20 - $25

About The Position

VIVE Collision is seeking an experienced Parts Coordinator to support its collision repair team. The role oversees procurement, receiving, organization, and management of parts needed throughout the repair process. It ensures the right parts are available when needed to support efficient production, reduce repair delays, and maintain profitability. The coordinator works closely with the General Manager, Estimators, Production Manager, Technicians, dealerships, vendors, and suppliers, and is accountable for inventory accuracy, vendor relationships, parts-related KPIs, and operational support. The position may include driving to pick up, transport, and deliver parts between vendors, suppliers, and the facility.

Requirements

• Must be at least 18 years of age.
• Valid driver's license and satisfactory motor vehicle record (MVR).
• Previous experience in a collision repair parts department.
• Strong knowledge of automotive parts, collision repair processes, and OEM repair procedures.
• Proven ability to manage vendor relationships, inventory, and purchasing processes.
• Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and meet production deadlines.
• Excellent communication and interpersonal skills to collaborate effectively with technicians, estimators, vendors, and management.
• Ability to read, interpret, and understand repair estimates, work orders, parts documentation, and technical information.
• Strong attention to detail, analytical thinking, and problem-solving abilities.
• Basic computer proficiency, including Microsoft Office and inventory management systems.

Nice To Haves

• Leadership or management experience.
• Experience with CCC ONE estimating and management software is strongly preferred.

Responsibilities

• Order parts from approved vendors and dealerships based on repair estimates, blueprints, and supplements.
• Monitor parts availability and communicate delivery schedules, back orders, and delays to estimators and production staff.
• Receive, inspect, verify, and document incoming parts for accuracy and quality.
• Mirror-match parts to repair orders before repairs begin to verify fit and completeness.
• Identify damaged, incorrect, or missing parts and coordinate returns, replacements, and vendor credits.
• Maintain accurate inventory records and update parts status in the shop management system.
• Track parts deliveries to help keep production schedules on target.
• Build and maintain working relationships with vendors, dealerships, and suppliers.
• Collaborate with management, estimators, production staff, and technicians to resolve parts-related issues affecting repair timelines.
• Monitor and drive parts-related KPIs, including parts cycle time, gross profit, inventory accuracy, and return rates.
• Maintain an organized, clean, and efficient parts department and ensure proper storage and handling of inventory.
• Ensure compliance with company policies, OEM repair procedures, and safety standards.
• Coach and support Parts Clerks or other parts department team members, as applicable.
• When applicable, drive to pick up, transport, and deliver parts between vendors, suppliers, and the facility, handling them securely and delivering them accurately and on time.
• Perform additional duties assigned to support shop operations and overall business performance.

Benefits

• Medical, dental, and vision insurance options for employees and their families, including domestic partners.
• $50,000 employer-paid life insurance policy.
• 401K plan with employer match.
• Employee Assistance Program, including counseling, work/life assistance, self-help benefits, peak performance coaching, lifestyle savings benefits, and personal development and training.
• Health savings account to assist with medical bills.
• Paid time off, including six paid holidays and a floating holiday for the employee’s birthday.
• Growth opportunities within the company.
• Paid training, including industry certifications, I-CAR, and OEM.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed