Legal Secretary

Latham & Watkins LLP • San Diego, CA

1d • $70,000 - $90,000 • Hybrid

About The Position

The Attorney Support PROS Specialist is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our San Diego office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. There are two positions available within this team. While both will encompass the responsibilities below, one will be more heavily focused on extensive document management, and the other will be primarily focused on delivering enhanced, high-touch, white glove service.

Requirements

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• Possess the initiative to work both independently and in a team environment with a customer service focus
• Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms
• A high school diploma or equivalent
• A minimum of three (3) years of relevant experience

Nice To Haves

• Preferably a Bachelor’s degree or equivalent
• Preferably experience in a legal or professional services environment

Responsibilities

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, document management/edits, calendaring and scheduling, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Benefits

• Outstanding career opportunity and welcoming environment
• Generous total compensation package with bonuses awarded in recognition of both individual and firm performance
• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees