Attendance Secretary - Volunteer High School Jan. 5. 2027
About The Position
The Attendance Secretary assists the Attendance Supervisor in maintaining accurate district-wide student information to meet the reporting needs of the school system and the State Department of Education. The position supports attendance monitoring, truancy-related activities, student management system (SMS) operations and data accuracy, homeschool records, and homebound student coordination. It also performs general secretarial duties and assists with parent concerns and questions. Regular, predictable attendance and effective interpersonal communication with team members and stakeholders are core requirements. Other duties may be assigned to support Hawkins County Schools and the safety of students and staff.
Requirements
- High school diploma.
- Experience with Microsoft Office and other software.
- Regular and predictable attendance.
- Effective interpersonal communication with team members and stakeholders.
- Ability to meet physical demands that include some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity.
Responsibilities
- Monitor student attendance.
- Coordinate with truancy officers and school personnel.
- Attend Truancy Review Board (TRB) meetings and assist with their setup and preparation.
- Assist schools with attendance concerns in Skyward.
- Maintain records in the district student management system (SMS).
- Assist data entry clerks, school secretaries, school counselors, and other personnel with the use and operation of the SMS.
- Check SMS and EIS data for accuracy.
- Communicate with the CTE Supervisor to ensure CTE data in Skyward uploads to EIS.
- Communicate software support needs with the Attendance Supervisor, vendor, and/or state.
- Assist in maintaining independent homeschool records and accurately record each student's homeschool type.
- Communicate with homebound teachers and parents of homebound students.
- Communicate with schools regarding homebound dates, grades, and progress.
- Answer phones, collect and retrieve inter-office mail, and file and maintain records.
- Assist with parent concerns and questions as needed.
- Maintain regular and predictable attendance and communicate effectively with team members and stakeholders.
- Perform other duties as assigned to support the success of Hawkins County Schools and the safety of students and staff.
Benefits
- Salary and benefits consistent with the district’s approved compensation plan.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
