Attendance Technician #239 Jane Frederick High School

Stockton Unified School District•Stockton, CA

12d•Onsite

About The Position

Under the direction of an assigned administrator, the Attendance Technician performs technical and clerical duties supporting student attendance accounting at an assigned school site. The role maintains and accounts for Average Daily Attendance (ADA) and other attendance records and reports in accordance with applicable rules and regulations, ensuring accurate student attendance records and efficient office operations. The position uses a computer and student information system to process attendance documents and data, maintain automated records, generate reports, and distribute forms and records. It also communicates with students, parents, school staff, and outside agencies about attendance matters; handles absence notifications and verification; and supports student check-in and check-out procedures. The work takes place indoors and includes operating standard office equipment, extended sitting, computer and clerical work, and lifting or carrying items weighing up to 25 pounds for short distances.

Requirements

High school graduation or equivalent combination of education, training, and/or experience.
Two years of general clerical experience involving record-keeping and frequent public contact, or an equivalent combination of education, training, and experience.
Valid typing certificate demonstrating 45 words per minute from Stockton Unified School District School for Adults only, dated within the past five years; satisfactory typing testing is required by the application deadline.
Ability to type or input data at 45 words per minute from clear copy.
Knowledge of district attendance policies, procedures, terminology, and attendance accounting methods; modern office practices and equipment; applicable laws and regulations; record-keeping and report preparation; telephone etiquette; English usage; interpersonal communication; computer operation; data organization; and basic math.
Ability to prepare and maintain attendance records and reports, verify absences, and interpret, apply, and explain rules related to assigned duties.
Ability to answer phones, greet the public courteously, follow oral and written instructions, meet schedules and timelines, and complete work amid interruptions.
Ability to operate standard office equipment and assigned software; communicate effectively orally and in writing; establish cooperative working relationships; and perform basic arithmetic accurately.
Ability to enter data and operate office equipment, sit for extended periods, read computer screens and printed matter, hear and understand speech in person and by telephone, lift or carry up to 25 pounds at waist height for short distances, bend at the waist, reach overhead and horizontally, and grasp and push or pull.

Responsibilities

Perform clerical and technical duties supporting student attendance accounting at an assigned school site.
Prepare, maintain, and account for ADA and other attendance records and reports; ensure student attendance is accurately recorded and records comply with applicable requirements.
Use the student information system to scan or enter attendance documents and data, maintain automated student records, create queries, and generate lists, forms, and reports.
Verify excused and unexcused absences and process absence information received from parents, teachers, and others, including notes and telephone calls.
Distribute, collect, review, and process attendance and other forms; check them for accuracy and completeness, and duplicate materials as needed.
Issue admittance forms to students who arrive late or return after an absence; check students in and out and issue off-campus passes as appropriate.
Refer truancy issues to appropriate personnel or outside agencies.
Compose and type correspondence, letters, reports, memoranda, records, labels, and other materials; proofread and verify documents.
Operate office equipment and assigned software, including a computer, calculator, copier, fax machine, and typewriter.
Communicate with students, parents, administrators, faculty, and outside agencies to exchange information and resolve attendance-related concerns.
Set up the automated attendance phone-call system and prepare daily call reports as assigned.
Establish and maintain filing systems and support smooth and efficient office operations.
Maintain regular and prompt attendance at work and perform related duties as assigned.