Attendance Secretary

Branford Public Schools•Branford, CT

6d•Onsite

About The Position

The Attendance Secretary is responsible for maintaining accurate and timely student attendance records and ensuring student safety through daily monitoring and follow-up. This position performs responsible clerical and data entry functions, communicates regularly with students, families, and staff, and provides attendance-related reports to administrators and faculty. The Attendance Secretary works independently within established policies and procedures to support school operations and promote student accountability and well-being.

Requirements

High school diploma required.
Associates degree in Business Administration, Secretarial Science, or related field.
Minimum of 3 years of increasingly responsible office administrative experience, preferably in a school environment.
Proficiency in Microsoft Office, Google applications, and ability to learn district-specific software applications.
Ability to learn departmental and State Department of Education financial applications.
Ability to organize work independently and manage multiple financial processes.
Strong interpersonal skills and ability to interact professionally with staff, students, and the public.

Nice To Haves

Additional experience may be substituted for education requirements.
Bilingual English/Spanish candidates encouraged to apply.

Responsibilities

Collect, assemble, and verify daily attendance information from teachers and staff via District software systems.
Record parent/guardian call-ins, emails, and communications regarding absences and tardiness.
Identify students not accounted for and conduct follow-up calls to homes or classroom visits as needed.
Enter finalized attendance data into the student information system and distribute daily reports to staff and administrators.
Complete and supply data for required state reports, as needed.
Coordinate attendance data with the administrative team or their designee to generate periodic and timely administrative reports.
Monitor student attendance throughout the school day, including sign-in/out logs, field trip records, and nurse visits.
Confirm early dismissals with parents or guardians.
Make end-of-day follow-up calls regarding unexcused absences.
Track and document unexcused absences, cuts, and tardiness, and notify administrators, teachers, and counselors as appropriate.
Determine validity of absences and tardiness in accordance with school policy.
Interact daily with students, parents, and teachers to ensure accurate attendance reporting and student safety.
Inform families and students of school attendance policies for unexcused absences or tardiness.
Provide input regarding attendance procedures and related policy improvements based on experience.
Monitor and support the implementation of Board of Education policies and school guidelines regarding cell phone and personal electronic devices.
Input and track field trips and off-campus activities for safety and attendance purposes.
Organize and maintain office files, including confidential records.
Provide clerical support to office staff as needed.
Assist with end-of-year activities, including perfect attendance reports and support for graduation and awards ceremonies.
Participate in training to enhance technology and data management skills.
Perform other duties as assigned by the BHS Business Supervisor or designee.