Mason City Schools - Attendance Administrative Assistant Class V

The Greater Cincinnati School Application Consortium•Mason City, OH

17h•Onsite

About The Position

Mason City Schools is seeking an Administrative Assistant for the Mason Early Childhood Center. This is a 227-day position that will primarily focus on attendance, tuition and fees, preschool applications, transportation, licensing, student entries/withdrawals, and miscellaneous administrative tasks for the preschool program. Additionally, the role will involve scheduling and coordinating meetings and documentation for Special Education responsibilities for students in Preschool through 2nd grade.

Requirements

Ability to multi-task
Experience with Google products (i.e. calendar, forms, sheets, etc.)
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive student information

Responsibilities

Maintain and update daily attendance records for Preschool Students, tracking excused and unexcused absences, tardiness, and early dismissals.
Process monthly tuition payments and snack fee payments.
Update Preschool Application and Preschool Information for Website.
Coordinate Preschool Open House night.
Print and sort applications for preschool lottery.
Send acceptance or waiting list letters to applicants via email.
Print bus tags and generate car rider cards.
Generate spreadsheet for each preschool teacher with their classes transportation information.
Print updated class lists every month for state licensing binder.
Print updated preschool forms for state licensing binder.
Schedule new students and process student withdrawals.
Send student records to new school if applicable and request records from previous school if applicable.
Manage visitor/volunteer sign-in.
Answer questions regarding the preschool program.
Maintain list of new Preschool students for the Registration Office.
Fill available openings for typical preschool students.
Maintain Preschool class list.
Schedule IEP Review meetings.
Schedule 504 meetings.
Generate and mail parent invitations for Special Education Meetings (PS-2).
Maintain MECC Intervention Calendar.
Check IEP documents in Samegoal for correct dates and other information.
Request special education and 504 documents from schools for move-in students (PS-2).
Send Special Education/504 documents to school district for students who withdrew (PS-2).