Administrative Assistant V

Wood•Houston, TX

11h•Onsite

About The Position

Wood is recruiting for an Administrative Assistant V in Houston, Texas. This is a contract position and is temporary in nature, with a planned contract duration of 6 months with opportunity of extension, within a Wood Client Company and their offices. The main function of an Administrative Assistant/Executive Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

Requirements

10+ years of related experience required
High School Diploma or GED required
Prior experience in document management/document management system required
Proficient user of the following software: MS Office Suite (Excel, PowerPoint, Word)
MS Teams
OneNote
SharePoint
Power BI
Authorization to work lawfully in the US without sponsorship from Wood is required

Responsibilities

Coordinate employee / contractor onboarding and offboarding to support supervisors
Update onboarding and offboarding documentation – templates, procedures, presentations, etc.
Maintain project office plan, coordinate office moves (including coordination with facility and contractor’s offices) – office furniture, computer equipment, ergo equipment, etc.
Support large meeting / workshop organization including room booking, facility support, catering, etc.
Maintain team's Business Continuity Plan and share with Leadership Team
Owner of purchase card for miscellaneous purchases; manage statements and processing
Manage office supplies, including coordination with facility to ensure café, medical, and office supplies are stocked, special order supplies (align with compliance office procedures)
Floor warden for 17th floor
Facilitate IT & ergo equipment requests between team and business unit support
Plan and coordinate project teambuilding events, special events, town halls, etc.
Maintain project organization chart, email distribution lists, and project roster
Manage access to project’s Workplace site
Collaborate with other business unit OA’s to align administrative documents and procedures
Maintain current administrative documents and procedures on project SharePoint site
Serve as back-up for other business unit administrative support
Subject matter expert to prepare and format formal documents and presentations