Athletics Operations Coordinator (Administrative Support Coordinator II)

CSU Careers•Fullerton, CA

23h•Onsite

About The Position

The Athletics Operations Coordinator provides administrative and operational support to the Associate Athletic Director, Chief Financial Officer, and other administrative staff in the Department of Athletics at California State University, Fullerton. Working under general direction, the coordinator independently makes day-to-day operational decisions and regularly uses discretion and judgment when handling confidential materials and sensitive situations. The role supports the department’s intercollegiate athletics program as part of the university’s educational mission.

Requirements

High school diploma or equivalent and three years of general office, clerical, or administrative support experience, or equivalent; vocational training or full-time college education may substitute for required experience on a year-for-year basis.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise with office software packages, technology, and systems.
Ability to independently manage multiple work-unit priorities and projects.
Ability to interpret and apply policies and procedures independently and exercise judgment and discretion when precedents do not exist.
Ability to troubleshoot office administration problems and respond to work-area inquiries and requests.
Ability to understand problems broadly and anticipate how administrative problems and solutions may affect other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate solutions.
Ability to perform business math, analyze budget data, and make accurate projections requiring some inference.
Ability to effectively write and present reports.
Ability to handle interpersonal interactions at all levels, including sensitive situations.
Ability to use negotiation and persuasion to achieve results and expedite projects.
Satisfactory completion of a background check, including a criminal records check, is required.
Valid California driver’s license.
Maintain working knowledge of relevant NCAA and conference rules and report concerns or violations.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university.
Front-line customer service experience.
Familiarity with a campus environment and a fast-paced work environment.
Experience handling confidential materials.
Interest in or experience with intercollegiate athletics.

Responsibilities

Provide administrative and operational support to the Associate Athletic Director, Chief Financial Officer, and other Athletics administrative staff.
Manage monthly credit card reconciliation for Athletics staff and coaches, with full accountability for workflow.
Support and guide head coaches in monthly reconciliation of team travel, credit card, and recruiting trip expenses.
Serve as the support liaison for team travel arrangements.
Manage department accounts receivable and accounts payable relationships and operations.
Maintain filing systems and records retention for various Athletics support areas.
Create, maintain, and execute event contracts.
Manage the department master calendar.
Serve as a campus liaison to various departments.
Use discretion and independent judgment to evaluate sensitive situations and make recommendations.
Perform other duties as assigned.