Athletics Facilities and Events Coordinator

Pepperdine University•Malibu, CA

2d•$22 - $23•Onsite

About The Position

The Facilities & Events Coordinator will be responsible for coordinating, managing, and maintaining all athletic facilities, while overseeing game-day and special event operations under the supervision of the Assistant Athletic Director for Facilities & Events. This role involves managing event logistics, troubleshooting technology, supervising student staff, and ensuring a safe, welcoming, and high-quality environment for student-athletes, coaches, staff, and fans.

Requirements

Bachelor's Degree
Valid CPR/AED certification (or ability to obtain)
Valid driver's license required
Previous experience in athletic event management and/or facility operations
Strong organizational, time management, and multi-tasking skills under pressure
Excellent communication and customer service skills, with the ability to work independently and collaboratively
Demonstrated ability to work, communicate, and engage effectively with an ethnically and culturally diverse campus community
Ability to strictly follow University, NCAA, and conference policies (including safety, information security, and non-discrimination)
Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, climbing, and working in confined spaces, lifting, pushing, pulling, and carrying loads up to 50 pounds (unassisted) and 75 pounds (with assistance).

Nice To Haves

Experience handling various athletic equipment: scoreboards, sound systems, laundry, etc.

Responsibilities

Plan, coordinate, set up, convert, and break down athletic games, campus user events, and external rentals (including seating, staging, equipment, and signage).
Serve as the primary on-site point of contact during events to troubleshoot operational needs and ensure smooth, efficient execution. Support game-day operations, including access control, field/court readiness, monitoring ingress and egress, and executing post-event resets.
Oversee athletic facilities to ensure a clean, safe, and welcoming environment; conduct regular facility walkthroughs to monitor conditions and operational readiness. Handle facility scheduling, data entry, reports, facility audits, and equipment/apparel inventory.
Understand and troubleshoot scoreboards, videoboards, sound systems, and other event-related technology.
Collaborate with facilities maintenance, custodial, and grounds teams; identify repair needs and proactively submit work requests for preventive maintenance and improvements.
Communicate clearly and professionally regarding event logistics with coaches, sport administrators, Public Safety, visiting teams, officials, and external vendors.
Recruit, schedule, train, supervise, and assign daily tasks to a team of 15-20 student workers and/or interns.
Uphold University mission through work performed.