Athletics Business Analyst

San José State University•San Jose, CA

9d•$4,908 - $7,150

About The Position

Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst administers financial activities for assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics program. The role makes purchasing decisions for assigned areas with combined annual budgets funded through sources such as SSETF, Trust, camp funds, Tower Foundation accounts, and other athletics-related funding. Working closely with coaches and managers, the analyst plans, executes, and analyzes annual operational and travel budgets, and ensures timely, cost-effective travel and operating purchases. The position supports financial processing, budget projections and reconciliations, revenue tracking, mandated reporting and audits, and compliance with university, CSU, Mountain West, NCAA, and Tower policies and procedures. It also provides procurement-related training and support to division staff. The role requires availability on call outside regular business hours, including weekends and holidays.

Requirements

Equivalent to a bachelor's degree in a related field; additional experience demonstrating the required knowledge and abilities may substitute for education year for year.
Two years of relevant experience; an advanced degree in a related field may substitute for experience year for year.
Ability to exercise independent judgment, take initiative, and resolve complex problems and issues.
Ability to make recommendations based on interpretations and principles of professional athletics practices.
Ability to plan, coordinate, prioritize, and perform work effectively amid numerous and diverse demands.
Working knowledge of athletics department financial management, event coordination, athletics regulations, and operational and fiscal analysis.
Thorough knowledge of the division budget and ability to analyze internal-control policies and practices.
Working knowledge of budget policies and procedures.
Working knowledge and skill in applying and interpreting national, NCAA, conference, and university rules, regulations, policies, standards, and guidelines.
Ability to interpret, organize, and present information and ideas effectively in writing and presentations.
Ability to analyze data and prepare accurate projections using business mathematics and basic statistical techniques.
Strong analytical and organizational skills to support successful athletic events within established time and budget constraints.
Availability on call after regular business hours, including weekends and holidays.

Nice To Haves

Master's degree in business or public administration from an accredited four-year college or university.
One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university.
Demonstrated understanding of NCAA policies and practices related to financial administration of Division I intercollegiate athletics programs.
One or more years of experience working in intercollegiate athletics at a four-year college or university.
Demonstrated understanding of situations and requirements that commonly arise in intercollegiate athletics and ability to respond with appropriate urgency.
One or more years of experience using Common Financial System (CFS), CSU Buy and SAP Concur, and Financial Data Warehouse.

Responsibilities

Prepare and submit reimbursement and payment documents, including travel claims and authorizations, direct pay requests, and requisitions, in accordance with university and/or Tower policies and procedures.
Assist the division with purchasing needs and determine appropriate funding sources, such as state, Tower, and auxiliary funds.
Track and verify expense accuracy, identify errors, and coordinate corrections with areas such as Procurement and Accounting by preparing expenditure transfers.
Ensure travel purchase orders are within established amounts and adjust their values to align with actual expenses.
Project annual team travel budgets, review actual monthly expenses against projections, and update projections.
Review actual expenses against budget allocations and purchase-order balances monthly; amend purchase orders, monitor open orders, and adjust encumbrances to reflect pending fiscal-year-end invoices.
Process and track incoming deposits through Transact for game guarantees, ticket sales, camps, royalties, sponsorships, and other division revenue.
Assist with CSU, SJSU, NCAA, Mountain West, and division data collection for annual mandated reporting and audits.
Analyze and evaluate funding sources and work with the Director to identify appropriate funding for operational needs in light of available resources, budget, Tower policies, and NCAA regulations.
Make purchases using a Tower Card in accordance with foundation policies and procedures, and reconcile the monthly statement.
Work with coaches and administrators to identify cost-effective strategies for teams’ student-athlete recruiting needs.
Ensure assigned teams and departments comply with campus, CSU, Mountain West, and NCAA policies and procedures for competition, training, and recruiting-related travel.
Provide division-wide onboarding training and support related to procurement processing and guidelines; guide procurement-card training as needed and coordinate with the procurement office to ensure training completion and card issuance.