Athletics Business Analyst

CSU Careers•San José, CA

About The Position

Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst administers financial activities for assigned teams and/or administrative departments within SJSU Intercollegiate Athletics. The role makes purchasing decisions for assigned areas with budgets funded through sources including SSETF, Trust, camp funds, Tower Foundation accounts, and other athletics-related funding. Working with coaches and managers, the analyst plans, executes, and reviews annual operating and travel budgets, and ensures purchases are timely and cost-effective. The analyst supports procurement, payment, travel, budgeting, revenue tracking, financial reporting, and compliance activities. The position also provides training and support related to procurement processing and purchasing cards, and helps coaches and administrators identify cost-effective approaches to student-athlete recruiting needs.

Requirements

Equivalent to a bachelor's degree in a related field; additional experience demonstrating and successfully applying the stated knowledge and abilities may substitute for the required education on a year-for-year basis.
Two years of relevant experience; an advanced degree in a related field may substitute for the required experience on a year-for-year basis.
Demonstrated ability to exercise independent judgment, take initiative, and resolve complex problems and issues.
Ability to make recommendations based on interpretations and principles of professional athletics practices.
Ability to plan, coordinate, prioritize, and perform work effectively amid numerous and diverse demands.
Working knowledge of athletics department financial management, event coordination, athletics regulations, and operational and fiscal analysis.
Thorough knowledge of the overall division budget and ability to analyze internal-control policies and practices.
Working knowledge of budget policies and procedures.
Working knowledge and skill in applying and interpreting national, NCAA, conference, and university rules, regulations, policies, standards, and guidelines.
Demonstrated ability to interpret, organize, and present information and ideas effectively in writing and presentations.
Ability to analyze data and prepare accurate projections using business mathematics and basic statistical techniques.
Strong analytical and organizational skills to support completion of athletic events within established time and budget constraints.
Ability to be available on call after regular business hours, including weekends and holidays.

Nice To Haves

Master's degree in business or public administration from an accredited four-year college or university.
One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university.
Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I intercollegiate athletics programs.
One or more years of experience working in intercollegiate athletics at a four-year college or university.
Demonstrated understanding of special situations and requirements that arise in intercollegiate athletics and the ability to respond with an appropriate sense of urgency.
One or more years of experience using Common Financial System (CFS), CSU Buy, and SAP Concur.

Responsibilities

Prepare and submit reimbursement and payment documents, including travel claims, travel authorizations, direct pay requests, and requisitions, in accordance with university and/or Tower policies and procedures.
Assist the division with purchasing needs and determine appropriate funding sources, including state, Tower, and auxiliary funds.
Track and verify expenses, identify errors, and coordinate corrections with areas such as Procurement and Accounting by preparing expenditure transfers.
Ensure travel purchase orders are within established amounts and adjust purchase order values to match actual expenses.
Project annual team travel budgets, compare actual monthly expenses with projections, and update projections.
Review monthly expenses against budget allocations and purchase order balances, and amend purchase orders to match expenses.
Monitor open purchase orders and adjust encumbrances by closing or reducing balances to reflect pending fiscal-year-end invoices.
Process and track incoming deposits through Transact for game guarantees, ticket sales, camps, royalties, sponsorships, and other division revenue.
Assist with CSU, SJSU, NCAA, Mountain West, and division data collection for annual mandated reporting and audits.
Analyze and evaluate funding sources, including Tower funds.
Work with the Director to identify appropriate funding sources for operational needs based on available and budgeted resources, Tower policies and procedures, and NCAA regulations.
Make purchases using a Tower Card in accordance with foundation policies and procedures, and reconcile the monthly statement.
Work with coaches and administrators to identify cost-effective strategies for student-athlete recruiting needs.
Ensure assigned teams and departments comply with campus, CSU, Mountain West, and NCAA requirements for competition, training, and recruiting-related travel.
Provide division-wide onboarding training and support related to procurement processing and guidelines.
Provide guidance and support for procurement-card training as needed, and work with the procurement office to ensure training is completed and credit cards are issued to appropriate personnel.