Athletic Operations Manager

WPI • Worcester, MA

3d

About The Position

The Athletic Operations Manager facilitates day-to-day departmental operations, financial administration, student employment, and athletic operations systems for Worcester Polytechnic Institute’s Department of Physical Education, Recreation, & Athletics (PERA). The role supports the Associate Athletic Director for Operations in maintaining efficient departmental operations, accurate financial and administrative processes, and effective coordination across varsity athletics, recreation, and wellness & physical education (WPE). The position also assists the Director of PERA with special projects across WPE courses, recreation, and varsity athletics, and performs other duties as assigned or directed by the supervisor.

Requirements

• Bachelor's degree.
• At least 1 year of relevant experience.

Nice To Haves

• Experience in college athletics or recreation operations.
• Experience with Teamworks or similar athletics management software.
• Experience with procurement, accounts payable, or budget tracking.
• Experience supervising student employees.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and the ability to handle sensitive and confidential matters with discretion.

Responsibilities

• Manage day-to-day PERA operations, including departmental policies and procedures, administrative functions, communications, calendars, and shared files in Microsoft Teams.
• Oversee departmental financial operations, including procurement, accounts payable and receivable, team trip payments, game-day admissions, and gift reporting.
• Partner with the Associate Athletic Director for Operations on budget forecasting and financial planning, and support staff with budget planning, team trips, and expense reports.
• Coordinate NCAA championship bid submissions and financial reconciliation.
• Manage student employment and payroll, including hiring, documentation, and federal work-study compliance.
• Supervise student employees in the PERA main office.
• Serve as the primary departmental contact for Teamworks platforms (Hub, C&R, and AMS), ensuring data accuracy and providing staff onboarding and training.
• Serve on the Event Management Group and provide operational support for PERA events, athletic championships, and special events.
• Assist the Director of PERA with special projects across WPE courses, recreation, and varsity athletics.
• Perform other duties and responsibilities as assigned or directed by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level