Athletic Operations Manager

Worcester Polytechnic Institute • Worcester, MA

1d • $55,400 - $58,175

About The Position

The Athletic Operations Manager facilitates the day-to-day operations, financial administration, student employment, and athletic operations systems for the Department of Physical Education, Recreation, & Athletics (PERA). The role supports the Associate Athletic Director for Operations in ensuring efficient departmental operations, accurate financial and administrative processes, and effective coordination across varsity athletics, recreation, and wellness & physical education (WPE). The position also assists the Director of PERA with special projects and performs other duties as assigned or directed by the supervisor.

Requirements

• Bachelor's degree.
• 1 year of relevant experience.

Nice To Haves

• Experience in college athletics or recreation operations.
• Experience with Teamworks or similar athletics management software.
• Experience with procurement, accounts payable, or budget tracking.
• Experience supervising student employees.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and the ability to handle sensitive and confidential matters with discretion.

Responsibilities

• Manage day-to-day PERA operations, including departmental policies and procedures, administrative functions, communications, calendars, and shared files in Microsoft Teams.
• Oversee departmental financial operations, including procurement, accounts payable and receivable, team trip payments, game-day admissions, and gift reporting.
• Partner with the Associate Athletic Director for Operations on budget forecasting and financial planning, and support staff with budget planning, team trips, and expense reports.
• Coordinate NCAA championship bid submissions and financial reconciliation.
• Manage student employment and payroll, including hiring, documentation, and federal work-study compliance, and supervise student employees in the PERA main office.
• Serve as the primary departmental contact for Teamworks platforms (Hub, C&R, and AMS), including data accuracy and staff onboarding and training.
• Serve on the Event Management Group and provide operational support for PERA events, athletic championships, and special events.
• Assist the Director of PERA with special projects across WPE courses, recreation, and varsity athletics.
• Perform other duties and responsibilities as assigned or directed by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level