Athletic Operations Coordinator

Baker College•Owosso, MI

2d•Onsite

About The Position

Discover the opportunity to join Baker College, honored as one of the 2024, 2025 & 2026 Best and Brightest Workplaces in West Michigan, Metro Detroit and Nationally! At Baker College, athletic success is built upon a foundation of exceptional organization, service, and integrity. The Athletic Operations Coordinator plays a vital role in advancing that mission by leading the day-to-day operational functions that support a positive and competitive student-athlete experience. As the department's primary coordinator of logistics, business operations, and event management, this position works collaboratively across campus to ensure seamless execution of athletic programs while maintaining compliance with NAIA, WHAC, and institutional standards. The Athletic Operations Coordinator works closely with the Athletic Director to implement and enforce all NAIA, WHAC, and Baker College regulations while supporting the daily operations of the Athletic Department.

Requirements

Bachelor's degree in Sports Management, Education, or a related field.
Minimum of two to five years of collegiate and/or professional athletics experience.
Demonstrated success in athletic administration, student-athlete development, budget management, and effective communication.
Ability to clearly convey departmental expectations to student-athletes and staff.
Exceptional organizational abilities and the capacity to manage multiple priorities simultaneously.
Strong commitment to institutional integrity and adherence to the rules, regulations, and values of the National Association of Intercollegiate Athletics (NAIA), Wolverine-Hoosier Athletic Conference (WHAC), and Baker College Athletics.
Proficiency with recruiting platforms, video analysis tools, and the Microsoft Office Suite.
Belief in and support of the student-first philosophy.

Nice To Haves

Master's degree.
Experience in NAIA or NCAA environments.

Responsibilities

Coordinates all team travel arrangements, including transportation, lodging, and meals.
Maintains comprehensive records of department contracts, vendor agreements, policies, and procedures.
Assists with financial and business operations by supporting accounting functions, purchasing activities, financial reporting, travel expenditures, and budget monitoring.
Analyzes monthly financial reports, creates purchase orders, reconciles sport-specific purchases and travel expenses, and ensures expenditures align with approved budgets.
Manages game contracts, schedule confirmations, and event cancellations with opposing institutions and officials.
Oversees home game-day operations, coordinating officials, and facilitating visiting team logistics.
Administers department calendars, facility scheduling, and practice schedules.
Serves as the primary liaison with campus facilities and maintenance personnel.
Coordinates communication between coaching staffs, athletics administration, and campus departments.
Assists in the development and evaluation of procedures designed to prevent NAIA and WHAC violations.
Monitors fundraising activities for compliance.
Supports athletic fundraising initiatives and annual fundraising events.
Assists with the hiring, onboarding, supervision, and evaluation of student employees and graduate assistants.
Participates in departmental meetings, workshops, and retreats.
Coordinates community outreach and volunteer service opportunities for student-athletes.
Acts as a positive role model and brand ambassador on and off campus.