Athletic Operations Coordinator

Brewster Academy•Wolfeboro, NH

1d•Onsite

About The Position

The Athletic Operations Coordinator is responsible for all activities related to the athletic equipment/uniform room, as well as storage areas, the Smith Center, and athletic spaces. This role involves managing day-to-day operations, game-day and practice support, facility maintenance, and equipment management. The position requires a flexible schedule, including afternoons, evenings, and weekends, and maintains a consistent presence during after-school athletic hours. The coordinator will adapt to shifting daily priorities and collaborate closely with coaches and athletic staff to meet program needs.

Requirements

Strong organizational skills.
Excellent interpersonal and communication skills.
Flexibility to work afternoons, evenings, and weekends.
Ability to prepare nets for games and line fields.
Knowledge of and ability to run game clocks and to train others.
Knowledge of and ability to run the sound and projection systems in Radley Court for various events.
Technology skills needed are email, Google Docs, Google spreadsheet, and internet familiarity with the Arbiter.com website for officials scheduling and invoicing.
In conjunction with other department members, oversee student and other spectator behavior at all home events, ensuring a high level of respect for all.
AED certified, CPR certified.
Ability to sit, stand, walk, kneel, and reach.
Close vision is required.
Ability to lift and carry up to 50 lbs on occasion.

Nice To Haves

Experience in a school athletics environment preferred.
Budgeting and inventory experience strongly preferred.
Willingness to obtain a Commercial Boat License and become a certified lifeguard is preferred.

Responsibilities

Manage the day-to-day equipment room operations, including packing and loading uniforms/equipment for away games.
Manage uniform inventory, distribution, collection, maintenance, and end-of-season return process.
Repair and launder uniforms.
Communicate uniform and equipment needs to Athletic Leadership.
Collaborate with the Business Office for seasonal uniform charges.
Manage game-day and practice operations, including the setup, breakdown, and organization of fields, sidelines, locker rooms, and sports-specific equipment.
Serve as a visible, professional, and approachable on-site representative of the school; welcome visiting teams, officials, and visitors.
Monitor field, facility, and equipment conditions to ensure a safe, high-quality playing environment; communicate needs for repairs or replacements as necessary.
Maintain the cleanliness, safety, and orderliness of athletic spaces, including routine turf inspection, debris removal, and litter cleanup.
Partner with the Facilities department to assist with field lining and seasonal setup changes.
Organize, stock, and maintain athletic storage spaces, improving systems for inventory tracking and equipment access.
Responsible for the distribution, collection, and seasonal turnover of athletic equipment.
Support field setup needs for off-season training and summer programs.
Responsible for the Micro Bird, including issuing and collecting keys, fueling, cleaning, moving vehicles for game day, and communication to maintenance about any problems.
Maintain a consistent presence during after-school athletic hours, especially in peak seasons.
Adapt to shifting daily priorities in support of the Athletic Department.
Collaborate closely with coaches and athletic staff to meet program needs.
Oversee the condition of the locker rooms and team room, and address issues with the student athletes and the coaches' field.
Prepare the ice and water coolers for distribution to all team venues on a daily basis.
Communicate with housekeeping and maintenance as necessary regarding building maintenance, both inside and outside.