S56 ATC Training Materials Administrator-II

SAIC•Salt Lake City, UT

3d•Onsite

About The Position

SAIC is seeking a full-time ATC Training Materials Administrator-II to join its Controller Training Solutions (CTS) team at the Salt Lake TRACON (S56) in Salt Lake City, Utah. The role supports air traffic controller training services for the Federal Aviation Administration (FAA). The Training Materials Administrator performs and coordinates office administrative activities and stores, retrieves, and integrates information for distribution to staff and customers. The position handles a range of administrative and clerical duties, uses office equipment and computer applications, and accesses, enters, and extracts information from designated government databases appropriately and confidentially when necessary. Duties may also include coordinating travel, processing payroll, and approving timesheets. The role supports recruitment and instructional hiring activities by helping prepare interview materials and correspondence, verifying recruitment information, reviewing selection criteria and interview materials, checking applicant qualifications, and reviewing selection procedures. It also calculates or audits timesheets, monitors instruction time and pay differentials, and reviews and corrects calculations and coding performed by other staff.

Requirements

U.S. citizenship and ability to obtain and maintain a Public Trust clearance.
Five years of experience operating Windows and associated Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
Ability to enter and extract information from designated government database programs as required by the authorized Training Administrator.
Ability to format and produce high-quality, error-free documents in response to program requirements.
Strong interpersonal skills and ability to work independently.
Minimum of a high school diploma or equivalent.

Nice To Haves

Administrative experience in a government facility.

Responsibilities

Perform and coordinate office administrative activities.
Store, retrieve, and integrate information for dissemination to staff and customers.
Use office equipment, including fax machines, photocopiers, scanners, videoconferencing systems, and telephone systems.
Create spreadsheets, compose correspondence, manage databases, and produce accurate reports and documents using computers.
Access, enter, and extract information from designated government databases appropriately and confidentially when necessary.
Negotiate with vendors to purchase supplies, manage stockrooms, and retrieve data from various sources.
Serve as the office information and communications manager.
Plan and schedule meetings and appointments.
Organize and maintain paper and electronic files.
Manage projects, conduct research, and disseminate information using telephone, mail, websites, and email.
Handle travel arrangements; duties may also include processing payroll and approving timesheets.
Monitor administrative activities for compliance with procedures, rules, regulations, and statutes.
Review administrative procedures and recommend improvements.
Monitor expenditures and receipts, ensure expenditures are coded in compliance with funding restrictions and tracking requirements, and recommend solutions to problems or unique situations to a supervisor.
Assist the Hiring Manager with interview packages and correspondence for instructional candidates.
Support recruitment requests by verifying position information, scope, and duration; suggesting improvements to selection criteria, interview questions, and rating devices; evaluating applicant education and experience against minimum qualifications; and reviewing selection procedures for compliance.
Calculate or audit timesheets and monitor instruction time and pay differentials, including overtime, shift differentials, hazard, recall, and standby premium pays.
Review and correct calculations and coding completed by other staff.