S56 ATC Training Materials Administrator-II

SAIC•Salt Lake City, UT

9h•Onsite

About The Position

SAIC is seeking a full-time Training Materials Administrator-II to join its Controller Training Solutions team at Salt Lake TRACON (S56) in Salt Lake City, Utah, supporting air traffic controller training services for the Federal Aviation Administration. The role performs and coordinates office administrative activities and stores, retrieves, and integrates information for staff and customers. It requires proficiency with office equipment and computers, including creating spreadsheets, composing correspondence, managing databases, and producing accurate reports and documents. The administrator may access, enter, and extract information from designated government databases, handling it confidentially when necessary. The role may also coordinate travel, process payroll, and approve timesheets. Additional work includes serving as an office information and communications manager; scheduling meetings and appointments; maintaining paper and electronic files; managing projects and research; handling vendor negotiations and supplies; and monitoring administrative procedures, compliance, expenditures, receipts, and funding codes. The administrator may recommend procedural improvements and solutions to supervisors. Recruitment support includes preparing interview materials and correspondence, verifying recruitment information, reviewing selection criteria and interview tools, evaluating applicant qualifications, and checking procedural compliance. Payroll-related duties include auditing timesheets and monitoring instruction hours and premium pay, such as overtime, shift differentials, hazard, recall, and standby pay.

Requirements

U.S. citizenship and the ability to obtain and maintain a Public Trust clearance.
Five years of experience operating Windows and associated Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
Capability to enter and extract information from designated government database programs as required by the authorized Training Administrator.
Ability to format and produce high-quality, error-free documents in response to program requirements.
Strong interpersonal skills and ability to work independently.
High school diploma or equivalent.

Nice To Haves

Administrative experience in a government facility.

Responsibilities

Perform and coordinate office administrative activities.
Store, retrieve, and integrate information for dissemination to staff and customers.
Use office equipment, including fax machines, photocopiers, scanners, videoconferencing systems, and telephone systems.
Use computers and the internet to create spreadsheets, compose correspondence, manage databases, and produce accurate reports and documents.
Access, enter, and extract information from designated government databases as authorized, maintaining confidentiality when necessary.
Negotiate with vendors to purchase supplies, manage stockrooms, and retrieve data from various sources.
Serve as an office information and communications manager.
Plan and schedule meetings and appointments; organize and maintain paper and electronic files.
Manage projects, conduct research, and disseminate information using telephone, mail, websites, and email.
Handle travel arrangements.
Monitor administrative activities and ensure compliance with applicable procedures, rules, regulations, and statutes.
Review administrative procedures for efficiency and recommend improvements.
Monitor expenditures and receipts, ensure expenditures are coded according to funding-source restrictions and tracking requirements, and recommend solutions for problems or unique situations to a supervisor.
Assist the Hiring Manager with interview packages and correspondence; verify recruitment information, review selection criteria and interview tools, evaluate applicant education and experience against minimum qualifications, and review selection procedures for compliance.
Calculate or audit timesheets, monitor instruction time and pay differentials, and review and correct other staff members' calculations and coding for premium pay, including overtime, shift differentials, hazard, recall, and standby.