Asst. Project Coordinator

Prince Contracting, LLC•Dade City, FL

7d•Onsite

About The Position

The Assistant serves at a construction area office. He/she prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.

Requirements

High School Graduate, preferably an associate degree or equivalent
At least two years in an administrative or customer service environment
Must be able to use all Microsoft Office software and SharePoint proficiently
Excellent organizational skills
Excellent interpersonal skills
Excellent oral and written communication skills
Maintain the confidentiality of all documentation, information and processes
Must be able to lift up to forty pounds on an occasional basis

Responsibilities

Effectively communicate job site issues to project team
Process invoices
Route documents, correspondence, both internally and externally
Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
Assist HR/Project Field Coordinator with on-boarding of new hires
Prepare field purchase orders
Track materials
Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
Maintain document control, to include filing and uploading to SharePoint
Order all necessary office and safety supplies for the office
Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury reports and other safety documentation as needed
Create and assist employees with expense reports
Keep accurate Certificate of Insurance records from Vendors and Subcontractors
Sort jobsite emails
Maintain all employee and equipment time in Heavy Job