Asst Dir, Clinical Admin

University of Rochester

1d•$86,900 - $130,300•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. The Assistant Director, Clinical Administration performs operational/business duties in support of a clinical area/department which may include Clinic Workflow, Clinical Quality Outcomes, Patient Relations/Satisfaction, Clinic specific budget and coordination, and may include oversight of associate staff. This role provides support services for the medical facility or clinic, using existing procedures to solve routine or standard problems. The Assistant Director develops the business management practices, planning mechanisms, control systems, and organization necessary for the management of one moderately-sized or two smaller clinical departments. This includes developing a business-planning mechanism that maps revenues to resources and leads to realistic action plans, organizing and analyzing information for a clear understanding of the department's clinical operations, enhancing control systems for expenditures, strengthening billing and collecting systems for professional fees, and managing the commitment-accounting system. Typically responsible for operating budgets of $10 M - $30 M, the Assistant Director develops a management-reporting system to keep the chairperson informed of the department's activities. This role manages employees through subordinate supervisors or lead workers, maintaining staff by recruiting, selecting, orienting, and training employees and developing growth opportunities. Accomplishes staff job results by coaching, counseling, and disciplining employees, and plans, monitors, and appraises job results, including conducting training. Essential Functions include overseeing divisional activities to ensure efficient and effective operations, ensuring completion of various surveys and reports, and overseeing quality assurance for clinical and hospital programs in conjunction with appropriate leaders. The role maintains responsibility for purchases, approvals of major equipment, services, space, and materials, and serves in a facilitative role in the development phase of any new or revised activity. Participation in the evaluation of the performance of the division and seeking opportunities to improve operations are also key functions. The Assistant Director develops and monitors salary, operating, and capital budgets, and interacts with faculty regarding utilization of grants, contracts, clinical and gift/endowment funds. This role ensures fiscal control, utilizing policies and recommendations of University Audit, and supervises account and purchasing functions, including reconciliation with University reports, problem resolution, and analyzing revenue and expense trends and variances. Evaluation and analysis of budget information for appropriateness, exemptions, trends, and accuracy are critical. The Assistant Director manages fiscal aspects of the clinical practice(s), including fee setting, income and expense reports, and implementation of the faculty compensation plan. Promotion of accurate billing for all services and timely capture of charges, as well as evaluation of practice plan management information for trends and identification of opportunities for revenue enhancement, are also essential. This role works with other managers to identify and evaluate all new, non-technical staff for the division(s) and is responsible for the management of division staff, directly or indirectly. Establishing internal policies and procedures and ensuring compliance with University policies and procedures are key responsibilities. The Assistant Director advises faculty and staff on all aspects of personnel administration, including supervision, performance evaluation, compensation, progressive discipline, termination, sick leave and vacation, disability, and employee benefits. Preparation of salary recommendations, distribution change forms, and all other personnel action forms, as well as monitoring staff and faculty compensation levels to ensure equity, are also part of this role. Evaluation of changes in staff job responsibilities and development of requests for new positions and job reclassifications, and leading employee engagement initiatives within the division(s) are also included. The Assistant Director informs and advises on administrative and fiscal activities in terms of strategic planning and problem resolution. This role represents the division(s), as appropriate, in interactions within the department, Strong Memorial Hospital, the Medical Center, and the community. Representation of the division to internal and external organizations involved in research, education, and patient care, and serving as a resource in working with other departments of the University and Medical Center are also key functions. Serving on department and institutional committees as needed, and performing other duties as assigned, complete the scope of this role.

Requirements

Bachelor's degree and 5 years of relevant experience required
Or equivalent combination of education and experience

Responsibilities

Performs operational/business duties in support of a clinical area/department which may include Clinic Workflow, Clinical Quality Outcomes, Patient Relations/Satisfaction, Clinic specific budget and coordination, may include oversight of associate staff.
Provides support services for the medical facility or clinic.
Uses existing procedures to solve routine or standard problems.
Develops the business management practices, planning mechanisms, control systems, and organization necessary for the management of one moderately-sized or two smaller clinical departments.
Develops a business-planning mechanism that maps revenues to resources and that leads to realistic action plans.
Organizes and analyzes the information necessary for a clear understanding of the department's clinical operations.
Enhances the control systems for expenditures.
Strengthens the billing and collecting systems for professional fees.
Manages the commitment-accounting system.
Develops a management-reporting system to keep the chairperson informed of the department's activities.
Manages employees through subordinate supervisors or lead workers.
Maintains staff by recruiting, selecting, orienting, and training employees and developing growth opportunities.
Accomplishes staff job results by coaching, counseling, and disciplining employees.
Plans, monitors, and appraises job results.
Conducts training.
Oversees divisional activities to ensure efficient and effective operations.
Ensures completion of various surveys and reports.
Oversees quality assurance for the clinical and hospital programs in conjunction with appropriate leaders.
Maintains responsibility for purchases, approvals of major equipment, services, space and materials.
Serves in a facilitative role in the development phase of any new or revised activity.
Participates in the evaluation of the performance of the division.
Seeks opportunities to improve operations.
Develops and monitors salary, operating, and capital budgets.
Interacts with faculty regarding utilization of grants, contracts, clinical and gift/endowment funds.
Ensures fiscal control, utilizing policies and recommendations of University Audit.
Supervises account and purchasing functions, including reconciliation with University reports, problem resolution, and analyzing revenue and expense trends and variances.
Evaluates and analyzes budget information for appropriateness, exemptions, trends, and accuracy.
Manages fiscal aspects of the clinical practice(s), including fee setting, income and expense reports, and implementation of the faculty compensation plan.
Promotes accurate billing for all services and timely capture of charges.
Evaluates practice plan management information for trends and identify opportunities for revenue enhancement.
Works with other managers to identify and evaluate all new, non-technical staff for the division(s).
Responsible for the management of division staff, directly or indirectly.
Establishes internal policies and procedures.
Ensures compliance with University policies and procedures.
Advises faculty and staff on all aspects of personnel administration, including supervision, performance evaluation, compensation, progressive discipline, termination, sick leave and vacation, disability, and employee benefits, etc.
Prepares salary recommendations, distribution change forms, and all other personnel action forms.
Monitors staff and faculty compensation levels to ensure equity.
Evaluates changes in staff job responsibilities and develops requests for new positions and job reclassifications.
Leads employee engagement initiatives within the division(s).
Informs and advises on the administrative and fiscal activities in terms of strategic planning and problem resolution.
Represents the division(s), as appropriate, in interactions within the department, Strong Memorial Hospital, the Medical Center, and the community.
Represents the division to internal and external organizations involved in research, education, and patient care.
Serves as a resource in working with other departments of the University and Medical Center.
Serve on department and institutional committees as needed.
Other duties as assigned.