Asst-Administrative I - III

Entergy•Gretna, LA

1d•Onsite

About The Position

This position coordinates administrative functions and provides multifaceted administrative support to department management and staff. Duties include scheduling appointments, coordinating incoming mail, maintaining calendars, making travel arrangements, arranging meetings, and supporting projects and programs associated with senior management. The role produces reports and presentations using word processing, graphics, and spreadsheet software; prepares and updates functionally related reports and records; and may participate in special projects. The position supports staff and managers with secretarial and administrative work, manages departmental affairs such as invoice processing, procurement of supplies and equipment, and training records, and handles expense reports and employees’ recorded work hours. The selected candidate will be hired at the Assistant Admin I, II, or III level depending on experience. The role is onsite in Gretna, Louisiana, and may involve travel of up to 25%.

Requirements

Vocational training, an apprenticeship, or equivalent experience in a related field; a four-year degree is not typically required.
Experience by level: Assistant Admin I requires 0–2 years; Assistant Admin II requires 2–4 years; Assistant Admin III requires 4–6 years.
Must be available for additional hours, alternate locations, and additional duties when required in connection with storms, outages, emergencies, or other situations.

Nice To Haves

EEI SASS test is recommended.

Responsibilities

Provide secretarial and administrative support to staff and managers.
Manage calendars, schedule events, arrange travel and departmental meetings, and coordinate conference calls.
Manage correspondence and routine documents and presentations with minimal direction.
Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.
Manage departmental administrative affairs, including invoice processing, supply and equipment procurement, and training records.
Handle multiple assignments, meet deadlines, and maintain confidentiality of departmental issues.
Proactively forward work issues to appropriate managers or supervisors.
Process expense reports and enter employee work hours into the system.
Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and managers.
Perform additional duties or assignments requested by senior management.
Be available for additional hours, alternate work locations, or additional duties in connection with storms, outages, emergencies, or other situations deemed necessary by the company.