Facilities Coordinator - Yaphank, NY

Cornell Cooperative Extension•New York, NY

6d•$18 - $25•Onsite

About The Position

The Association Facilities Coordinator I works under the general supervision of the Farm Coordinator and supports the safety, cleanliness, maintenance, and operation of the Suffolk County Farm and Education Center. The role follows cleaning schedules, identifies and reports maintenance needs, prepares facilities for meetings, rentals, events, and educational programming, and performs groundskeeping, snow removal, equipment maintenance, minor repairs, and light construction. The coordinator also maintains facility and equipment records and site maps, supports emergency preparedness and security plans, and helps ensure compliance with applicable health and safety requirements, including OSHA/PESHA regulations. The position coordinates with supervisors, staff, volunteers, contractors, vendors, county departments, and community organizations. It includes ordering and tracking supplies, maintaining equipment manuals and records, setting up and breaking down meeting spaces, and supporting activities at other Association locations as needed. The coordinator is expected to interact professionally and respectfully with the public and diverse audiences, participate in required training and meetings, and contribute to the general work of Cornell Cooperative Extension.

Requirements

Associate's degree plus experience relevant to the role; a high school diploma or GED plus two years of transferable program or functional experience may substitute.
Ability to meet travel requirements associated with the position.
Ability to meet acceptable background check standards.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Valid New York State driver's license.
Ability to operate a lawn mower, snow blower, and related equipment.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings, with demonstrated ability to perform cleaning, maintenance, and repair work.
Ability to identify and address workplace safety concerns.
Reliability and competence with building mechanical and plumbing operations.
Ability to work cooperatively with commercial maintenance and repair services.
Physical ability to lift heavy items, shovel snow, and carry supplies and equipment.
Ability to climb and perform work from a ladder.
Basic computer skills.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to follow oral and written instructions and take responsibility while working under general guidelines and direction.
Ability to independently identify maintenance needs, organize work, and complete tasks according to priorities developed with the immediate supervisor.
Ability to work effectively with the public and coworkers and communicate with the supervisor and staff about job duties.

Nice To Haves

Experience in general facility maintenance or property maintenance.
Practical experience with light carpentry and general building repairs; trade licensure is not required for routine duties.

Responsibilities

Follow daily, weekly, and monthly cleaning schedules for offices, bathrooms, storage areas, entrances, public areas, restrooms, meeting rooms, and other facilities.
Identify facility, equipment, and tool maintenance issues and notify the supervisor; independently organize and complete maintenance tasks according to established priorities.
Prepare facilities for meetings, rentals, events, educational programming, and community activities, including setting up and breaking down rooms, chairs, tables, and equipment.
Perform groundskeeping, snow and ice removal, general maintenance, and light repairs, including basic carpentry, minor plumbing, painting, flooring, and basic electrical troubleshooting within training and authorization.
Maintain equipment and assist with site improvements at other Association locations as required.
Develop and maintain facility, equipment, and grounds plans and records, including maintenance records, seasonal work plans, winterization records, and annual fire extinguisher and heating system maintenance records.
Develop and maintain a Farm site map identifying buildings and water, sewage, and electrical lines.
Assist with developing and managing building and equipment maintenance schedules and emergency preparedness plans.
Monitor the Farm's security and safety plan and support compliance with OSHA/PESHA and other applicable health and safety rules.
Order cleaning supplies, building materials, and maintenance items, and collaborate with the supervisor to maintain inventories of supplies and equipment.
Coordinate with contractors, vendors, volunteers, staff, and other resources to address facility, maintenance, and storage needs.
Maintain equipment operating manuals and maintenance records in collaboration with the supervisor.
Follow instructions for using chemicals and supplies and record chemical and cleaner use and storage in the MSDS record book.
Safely operate vehicles and job-related equipment, including lawn mowers and snow blowers.
Arrange for or perform deliveries and errands.
Build and maintain cooperative working relationships with county departments and community-based organizations participating in Farm programs.
Interact courteously and respectfully with clients, staff, volunteers, and the public.
Participate in staff meetings, required orientation, training, and in-service meetings; report expenses promptly and perform other assigned duties.
Develop and pursue a professional development plan and update job-related technical skills.
Support a safe working environment, communicate identified hazards to supervisors, embrace diversity, and represent Cornell Cooperative Extension professionally.