Association Coordinator & Marketing Support Professional - Remote

VetJobs

9d•$32 - $42•Remote

About The Position

MaySquare, LLC is seeking an organized and creative professional to provide administrative, member-support, and marketing assistance to nonprofit and association clients, primarily in the healthcare sector. The role supports membership, education, events, and other association initiatives by coordinating client activities and preparing clear, engaging communications. The position is fully remote and open to applicants based in the contiguous United States (CONUS). It is a part-time 1099 role, averaging 25–30 hours per week, with flexible scheduling coordinated around client deadlines and team needs. Occasional evening availability and travel for webinars, meetings, or events may be required. The expected start date is January 4, 2027. Candidates must provide their own reliable high-speed internet, computer, and cell phone. The successful candidate will work across multiple clients, collaborate with a small remote team, and manage details and deadlines independently. Applications must include both a cover letter and resume. The cover letter should explain the applicant’s fit and highlight relevant experience supporting nonprofit, association, or healthcare clients.

Requirements

3–5 years of experience in administrative coordination, marketing communications, member services, or event support.
Relevant association, nonprofit, or healthcare experience is required.
Strong writing, editing, and proofreading skills, including the ability to adapt communications for different clients and audiences.
Excellent organization, attention to detail, and follow-through across multiple projects and deadlines.
Comfort using Canva, email marketing platforms, social media tools, Microsoft Office or Google Workspace, and virtual meeting platforms.
A service-oriented approach and the ability to work independently while communicating clearly with a remote team.
Sound judgment when handling member information, client materials, and confidential communications.
Ability to work independently, make decisions confidently, and take initiative without extensive day-to-day direction.
Applicants must be based in CONUS.
Candidates must provide their own reliable high-speed internet, computer, and cell phone.
Application must include both a cover letter and resume.

Nice To Haves

Experience with CRM systems and website content updates; willingness to learn new tools is essential.

Responsibilities

Draft, format, and schedule email campaigns, newsletters, event announcements, and member communications for review and approval.
Create and update promotional materials using Canva or similar tools while following client branding and messaging.
Maintain social media calendars and prepare and schedule approved posts promoting events, member benefits, and association activities.
Update website content, event listings, and registration information to keep communications accurate and current.
Support member recruitment and renewal, event registration, and sponsor-recognition campaigns.
Track basic email, social media, and registration results and prepare brief updates to help improve outreach.
Respond to routine member and participant inquiries and route questions requiring additional guidance to the appropriate team member.
Maintain accurate member records, contact lists, and activity information in client databases and CRM systems.
Coordinate committee and client meetings, including scheduling, agendas, materials, meeting notes, and follow-up reminders.
Maintain project calendars and task lists, track deadlines, and follow up on outstanding items.
Assist with registration setup, participant communications, attendee lists, and preparation of meeting materials.
Support speaker and sponsor coordination by collecting biographies, presentations, logos, and other required materials.
Assist with webinars and virtual meetings, including technology checks, participant support, and post-event follow-up.
Help process evaluations, certificates, and attendance records as assigned.
Provide occasional onsite event support and other administrative assistance as needed.