Healthcare Marketing Coordinator & Executive Support - Remote

DrHouse, Inc. • Indianapolis, IN

9d • Remote

About The Position

DrHouse is a growing U.S. telehealth company seeking a highly organized, resourceful Marketing Coordinator to work directly with the Chief Marketing & Growth Officer. The role supports marketing initiatives, B2B growth, and project coordination, with an expectation that the person can move work forward proactively and independently.

The position combines B2B prospecting, HubSpot and email campaign support, content and PR distribution, healthcare industry research, reporting, and basic creative work. It also includes executive and team support, such as coordinating meetings and follow-ups, tracking contractor deliverables and invoices, scheduling candidate interviews, and organizing shared files and brand assets. The schedule requires regular overlap with U.S. Central Time business hours.

Requirements

• Excellent written English, research, and communication skills.
• Hands-on HubSpot experience.
• Experience with B2B prospecting, lead research, and email marketing.
• Working knowledge of Canva or Figma, Google Workspace, and Slack.
• Highly organized, detail-oriented, and dependable.
• Comfort using AI tools to improve research and productivity, with strong fact-checking and quality control.
• Ability to work independently, take initiative, and follow through.
• Trustworthiness when handling confidential business information.
• Healthcare marketing experience.

Responsibilities

• Research health plans, employers, brokers, and healthcare organizations; build prospect lists based on ideal customer profiles, identify decision-makers, and support outreach.
• Maintain HubSpot CRM records, organize contacts, create prospect lists, and help develop and execute email nurture campaigns.
• Distribute press releases, case studies, and marketing materials; draft outreach emails, customer communications, and thank-you notes; proofread materials for accuracy and brand consistency.
• Identify relevant healthcare conferences, associations, speaking opportunities, sponsorships, and partnership prospects; coordinate outreach and follow-up.
• Research competitors and market opportunities, maintain trackers, and prepare weekly marketing reports, including updates for the COO, CEO, and board as requested.
• Create simple graphics, presentations, and marketing materials using Canva or Figma.
• Manage marketing priorities, coordinate meetings, capture action items, track deadlines, and follow up with stakeholders to keep projects on schedule.
• Schedule candidate interviews and work tests, track contractor deliverables and invoices, and organize shared files and brand assets.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed