Association Coordinator & Marketing Support Professional

Military Spouse Corporate Career Network

7d•Remote

About The Position

MaySquare, LLC, a boutique healthcare-focused support firm, is seeking a highly organized and creative professional to provide administrative, member, and marketing support to nonprofit and association clients. The part-time role combines coordination of member services, education and events with creating clear, engaging communications for membership, events, and other association initiatives. The position is fully remote and open to applicants based in the continental United States. Occasional evening availability and travel to meetings or events may be required. The role is expected to start January 4, 2027, and pays $32–$42 per hour depending on experience, for 25–30 hours per week. This is a 1099 position. Applicants must submit both a cover letter and resume; the cover letter should describe their fit and relevant experience supporting nonprofit, association, or healthcare clients.

Requirements

3–5 years of experience in administrative coordination, marketing communications, member services, or event support.
Relevant association, nonprofit, or healthcare experience is required.
Strong writing, editing, and proofreading skills, with the ability to adapt communications for different clients and audiences.
Excellent organization, attention to detail, and follow-through across multiple projects and deadlines.
Comfort using Canva or similar tools, email marketing platforms, social media tools, Microsoft Office or Google Workspace, and virtual meeting platforms.
A service-oriented approach and the ability to work independently while communicating clearly with a remote team.
Sound judgment when handling member information, client materials, and confidential communications.
Ability to work independently, make decisions, and take initiative without extensive day-to-day direction.
Applicants must provide reliable high-speed internet, a computer, and a cell phone.
Applicants must submit both a cover letter and resume.

Nice To Haves

Experience with CRM systems and website content updates.
Willingness to learn new tools.

Responsibilities

Draft, format, and schedule email campaigns, newsletters, event announcements, and member communications for review and approval.
Create and update promotional materials using Canva or similar tools, following each client’s branding and messaging.
Maintain social media calendars and prepare and schedule approved posts promoting events, member benefits, and association activities.
Update website content, event listings, and registration information to keep communications accurate and current.
Support member recruitment and renewal, event registration, and sponsor recognition campaigns.
Track basic email, social media, and registration results and prepare brief updates to help improve outreach.
Respond to routine member and participant inquiries and route questions requiring additional guidance to the appropriate team member.
Maintain accurate member records, contact lists, and activity information in client databases and CRM systems.
Coordinate committee and client meetings, including scheduling, agendas, materials, meeting notes, and follow-up reminders.
Maintain project calendars and task lists, track deadlines, and follow up on outstanding items.
Assist with registration setup, participant communications, attendee lists, and preparation of meeting materials.
Support speaker and sponsor coordination by collecting biographies, presentations, logos, and other required materials.
Assist with webinars and virtual meetings, including technology checks, participant support, and post-event follow-up.
Help process evaluations, certificates, and attendance records, as assigned.
Provide occasional onsite event support and other administrative assistance as needed.