Associate University Registrar

Florida Atlantic University•Boca Raton, FL

22h•Onsite

About The Position

The Office of the University Registrar at Florida Atlantic University is seeking an Associate University Registrar in Boca Raton, FL. This position provides strategic leadership and operational oversight for degree audit administration, academic systems, transfer articulation, and student success technologies. The Associate University Registrar serves as the institutional expert for degree audit, academic planning, and related student information systems, ensuring the integrity of academic records, degree requirements, curriculum implementation, and transfer credit processes. This role collaborates with academic and administrative partners to leverage technology, data, and process improvement initiatives that support student success, retention, timely graduation, regulatory compliance, and effective academic operations.

Requirements

Master's degree in an appropriate area of specialization and three years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and five years of appropriate experience required.
Strong analytical, project management, problem-solving, and communication skills required.
Experience supervising professional staff and leading organizational, operational, or system-related change initiatives required.
Experience leading cross-functional projects involving Academic Affairs, Enrollment Management, Information Technology, and student success initiatives required.
Knowledge of FERPA, accreditation standards, and higher education academic policies, procedures, and regulations required.
Minimum of five years of progressively responsible experience in a Registrar's Office, academic records administration, student information systems, degree audit administration, curriculum management, academic planning systems, or related higher education administrative functions required.

Nice To Haves

Master's degree in Higher Education Administration, Educational Leadership, Information Systems, Business Administration, or a related field.
Experience with Stellic, UAchieve, Degree Works, Transferology, CollegeSource TES, or similar academic planning, degree audit, and transfer articulation technologies.
Experience with Banner Student integrations involving curriculum management, catalog management, academic planning, scheduling, and related enterprise applications.
Experience in transfer articulation, statewide articulation agreements, Florida Statewide Course Numbering System (SCNS), and curriculum governance processes.
Experience implementing curriculum changes, academic policies, and graduation requirements within enterprise student systems.
Experience using student success, degree audit, and analytics tools to evaluate student progression and support retention, persistence, and graduation initiatives.
Experience at a large public university.
Demonstrated experience administering and supporting degree audit systems (e.g., Stellic, UAchieve, Degree Works) and student information systems such as Ellucian Banner.

Responsibilities

Serve as the functional owner and institutional subject matter expert for the University’s degree audit and academic planning systems (e.g., Stellic, UAchieve), providing strategic leadership for system governance, configuration, enhancements, integrations, and long-term operational planning.
Leverage degree audit, academic planning, and student success technologies to identify curriculum bottlenecks and barriers to degree completion, develop institutional reports, and collaborate with campus partners to implement data-informed strategies that improve retention, timely graduation, and overall student success.
Serve as the Registrar’s representative on university committees, governance groups, and enterprise initiatives involving academic technology, student success and curriculum management.
Lead change management efforts related to degree audit systems and student success technologies. Manage project prioritization, resource planning, requirements gathering, stakeholder coordination, testing, implementation, and post-implementation assessment.
Serve as the primary functional liaison with system vendors and technology partners regarding product enhancements, system upgrades, issue resolution and integrations.
Direct the design, development, implementation, maintenance, and administration of undergraduate and graduate degree audits, ensuring the integrity and accuracy of degree requirements.
Develop and maintain processes and ensure timely implementation of new academic programs, catalog changes, and curriculum changes within degree audit systems, ensuring accurate alignment of program requirements, degree pathways, and academic policies.
Oversee functional testing and validation of degree audit programming, integrations, and related system enhancements prior to production deployment.
Coordinate the integration of state or university data requirements to ensure compliance with mandates and facilitate university processes.
Maintain comprehensive functional knowledge of Florida Atlantic’s Student Information System (SIS) (e.g., Banner) and its integration with Degree Audit and Transfer Articulation systems, ensuring the accurate and reliable exchange of academic records and transfer credit data across enterprise applications.
Maintain a working knowledge of Florida Atlantic’s SIS integrations with Catalog Management, Curriculum Management, Academic Planning, Scheduling Systems, and other enterprise applications.
Lead the University's transfer articulation strategy and operations, overseeing articulation processes, systems, and the evaluation, implementation, and maintenance of transfer course equivalencies to ensure compliance with institutional policies, statewide articulation agreements, SCNS requirements, accreditation standards, and applicable regulations.
Serve as the functional liaison with Academic Affairs, Admissions, Information Technology, and academic colleges regarding transfer articulation processes.
Direct and supervise professional and technical staff responsible for degree audit administration, academic systems support, and transfer articulation operations.
Establish departmental priorities, performance expectations, project timelines, and workload management processes.
Provide professional development, training, and functional guidance to staff and campus stakeholders.
Perform other duties and special projects as assigned in support of the mission and operational objectives of the Office of the Registrar.

Benefits

Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP)
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).