Associate Registrar

Kansas City University•Kansas City, KS

7d•Onsite

About The Position

The Associate Registrar serves as part of the Registrar team which performs complex work in administering processes and providing services related to student academic records, registration, class scheduling, and enforcement of academic regulations, to include management of data in the student information system and other university systems and oversight of academic policy as it applies to university students and programs. The Associate Registrar serves as one of the primary experts in the university student information system and leading the office in ensuring that the system is configured and utilized efficiently and productively. The Associate Registrar serves as a Designated Student Official for SEVIS in international student visa compliance. In the absence of the Registrar, the Associate Registrar oversees all aspects of the office functions related to student records and supervises Registrar Office personnel.

Requirements

Master’s degree required, with a preference in subject areas related to Student Services, Educational Administration or College Student Personnel
Three to five years’ experience in university/college Registrar Office, with two years in a leadership position.
Knowledge of student academic records in accordance with federal and state regulations and university policy
High level of computer literacy in the use of personal computers and/or mainframe computers is required and includes keyboarding ability, and proficiency with Microsoft Office or comparable application suites
Significant experience in managing enterprise student records/student information systems, with a focus on data integrity, testing, business process improvement, thorough operational documentation, and integration with ancillary systems
Ability to keep sensitive information confidential

Nice To Haves

Medical/Health Professions records experience is strongly desired
Two years’ supervisory experience preferred
Ability to design and administer complex processes and engage in independent decision-making is preferred
Excellent customer service and interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
Demonstrated ability to effectively manage time and organize multiple priorities
Strong verbal and written communication skills
Keenly attentive to detail

Responsibilities

Provides effective customer service by having a thorough understanding of applicable academic regulations, rules, laws, policies, and procedures related to registrar functions and applying that knowledge to the provision of information, problem solving, and information processing
Maintains the integrity of academic records by understanding the information contained in various databases, changing, correcting, or modifying that information accurately and in compliance with academic regulations, correctly interpreting that information and explaining it to students, staff, and faculty, as needed, and reviewing reports to identify errors. Regularly audits individual student records and reviews aggregate reports to ensure near 100% accuracy at all times
Provides leadership for student information system-related issues; serves with the Registrar as the primary points of contact for the system in the Registrar Office to ensure that the student information system is utilized efficiently and productively
Provides primary oversight in the management, security, and archiving of student academic records
Oversees production of academic catalog, review of academic policies, FERPA compliance and commencement processes
Responds to and manages internal and external requests in the procurement and production of records and data
Coordinates team in meeting monthly enrollment reporting obligations to the National Student Clearinghouse and other related issues with the Clearinghouse
Serves as a Designated School Official (DSO) under the Student and Exchange Visitor Information Program (SEVP) and works with university constituents to resolve visa-related immigration issues for international students
Partners with the University Registrar to develop and administer Registrar protocols and communications; serves as primary point of contact with University’s web team to ensure accurate information is disseminated to appropriate constituents
Performs degree audits, conferral of degrees, and maintains academic requirements for programs across the University. Posts degree conferral in a timely fashion to ensure that accurate transcripts and diplomas are distributed quickly to licensing boards and other third parties post-graduation
Works directly with curriculum committees and academic divisions to configure and implement timely programmatic changes, while ensuring they meet accreditation and University policy standards
Seeks out professional development to optimize performance with guidance from supervisor
Represents the department and the University favorably and in accordance with established Core Values and expectations
Performs other duties as assigned or directed to meet the goals and objectives of the unit. In all areas, operational excellence and continuous improvement is expected
Works under minimal supervision
Performs other administrative tasks as needed (i.e., filing, preparing documentation)
Participates in developing department goals, objectives, and systems. Actively participates in team and University meetings