Part-Time Associate, Special Events & Operations
About The Position
The Part-Time Associate, Special Events & Operations supports daily facility operations and administrative needs at the USTA National Campus. The associate serves as the primary on-site Special Events team contact for assigned events, coordinating event-day logistics and helping ensure successful execution from setup through completion. This includes preparing for events, responding to on-site needs, communicating with organizers and participants, and collaborating with the Courts & Grounds team and Manager on Duty. The role also supports meetings hosted at the National Campus by coordinating room setup and breakdown, food and beverage orders, and quality control in classrooms, multipurpose rooms, and other meeting spaces. Additional work includes assisting with special-event planning, proposals, contracts, site inspections, pre-event meetings, community and partnership events, and cross-functional campus operations. The position is designated on-site, requiring physical presence at the National Campus on designated setup and event days. Weekend availability is required based on event schedules and operational needs. The expected pay range is $16.00–$17.00 per hour.
Requirements
- Comfort using Google Workspace, including Docs, Sheets, Forms, and Slides, Serve Tennis, Monday.com, and other relevant software and technology platforms.
- Excellent verbal, written, and interpersonal communication skills, including the ability to interact professionally with colleagues, event organizers, participants, and external partners.
- Strong attention to detail and accuracy while managing multiple tasks and responsibilities.
- Strong organizational and time-management skills, including the ability to prioritize tasks and adapt to changing operational needs.
- Ability to work effectively across departments, take initiative, and use a flexible, solutions-oriented approach in a fast-paced environment.
- Willingness and ability to work weekends according to event schedules and operational needs.
- Ability to be physically present at the National Campus on designated setup and event days.
Responsibilities
- Support daily facility operations and administrative needs at the National Campus.
- Serve as the primary on-site Special Events team contact for assigned events and support execution from setup through completion.
- Coordinate event-day preparation and logistics, respond to on-site needs, and communicate with event organizers and participants.
- Collaborate with the Courts & Grounds team and Manager on Duty during events.
- Provide timely event updates and operational communications through Campus Update chat and other designated channels.
- Assist with meetings at the National Campus to provide a high-quality experience for internal and external attendees.
- Coordinate meeting room setup and breakdown, food and beverage orders, and on-site quality control for classrooms, multipurpose rooms, and other meeting spaces.
- Support planning, coordination, and execution of National Campus special events as assigned.
- Assist the Special Events department with event proposals, contracts, site inspections, pre-event meetings, and other planning activities.
- Provide operational and logistical support for community and partnership events as needed.
- Collaborate across campus departments and with team members to support operations and event success.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
