Part-Time Associate, Special Events & Operations
About The Position
The Part-Time Associate, Special Events & Operations supports daily facility operations and administrative needs at the USTA National Campus. The role serves as the primary on-site Special Events team contact for assigned events and supports successful execution from setup through completion. This includes coordinating event-day logistics, responding to on-site needs, communicating with organizers and participants, and collaborating with the Courts & Grounds team and Manager on Duty. The position provides timely event updates through the Campus Update chat and other designated channels, and assists with meetings at the National Campus by coordinating room setup and breakdown, food and beverage orders, and quality control for meeting spaces. The associate also supports special-event planning and execution, including proposals, contracts, site inspections, pre-event meetings, and operational support for community and partnership events. The role collaborates with campus departments and performs other duties as assigned. This is an on-site position requiring physical presence at the National Campus on designated setup and event days. The expected pay is $16.00–$17.00 per hour; actual base pay may vary based on qualifications, relevant experience, skills, and work location.
Requirements
- Comfort using Google Workspace (Docs, Sheets, Forms, and Slides), Serve Tennis, Monday.com, and other relevant software and technology platforms.
- Excellent verbal, written, and interpersonal communication skills, including the ability to interact professionally with colleagues, event organizers, participants, and external partners.
- High level of accuracy and attention to detail while managing multiple tasks and responsibilities.
- Strong organizational and time-management skills, including the ability to prioritize tasks and adapt to changing operational needs.
- Ability to work effectively across departments, take initiative, and use a flexible, solutions-oriented approach in a fast-paced environment.
- Willingness and ability to work weekends according to event schedules and operational needs.
- Physical presence at the National Campus on designated setup and event days.
Responsibilities
- Support daily facility operations and administrative needs at the National Campus.
- Serve as the primary on-site Special Events team contact for assigned events, supporting execution from setup through completion.
- Coordinate event-day logistics, respond to on-site needs, communicate with event organizers and participants, and collaborate with the Courts & Grounds team and Manager on Duty.
- Provide event updates and operational communications through the Campus Update chat and other designated channels.
- Assist with meetings hosted at the National Campus to provide a high-quality experience for attendees.
- Coordinate meeting room setup and breakdown, food and beverage orders, and on-site quality control for classrooms, multipurpose rooms, and other meeting spaces.
- Support planning, coordination, and execution of National Campus special events as assigned.
- Assist the Special Events department with event proposals, contracts, site inspections, pre-event meetings, and other planning activities.
- Provide operational and logistical support for community and partnership events as needed.
- Collaborate with campus departments and team members to support operational needs and event success.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
