Associate Rights Specialist

J. Paul Getty Trust, The•Los Angeles, CA

21h•Onsite

About The Position

Reporting to the Associate Director of Dissemination and External Affairs at the Getty Research Institute, this role coordinates image acquisition for communications, exhibitions, and public programs. The specialist sources and acquires reproduction-quality images, identifies legal restrictions in their use, negotiates reproduction rights, processes payments, creates image logs to track caption and credit language, and develops and maintains records of all contracts and obligations. The role may also involve acquiring assets and rights for other media types like audio, video, music, and text, and assisting with publication licensing activities for Getty Research Institute Publications, including research, material preparation, proposal and contract drafting, and contract tracking.

Requirements

High school diploma/equivalent required
3-5 years experience in photo licensing industry
Experience working with digital images
Microsoft Office and Adobe Creative Cloud, Adobe Acrobat proficiency
Knowledge of art history and of intellectual property and copyright issues as applied in the visual arts required
Excellent organizational and communication skills

Nice To Haves

Bachelor’s degree preferred
Familiarity with AirTable a plus
Familiarity with one or more European languages a plus
Understanding of the Open Access and Open Culture landscape in the arts and culture sector a plus

Responsibilities

Coordinates image acquisition and rights clearance for a high volume of communications, exhibitions, and public programs projects, including print and digital publications, digital and video communications, websites, and marketing/advertising materials.
Sources reproduction-quality images and negotiates licenses for their use with image vendors, museums, galleries, collectors, and artists.
Maintains relationships and billing arrangements with stock image, video, and music agencies.
Works in partnership with colleagues in other Getty departments and imaging studios to acquire and clear rights for Getty collection images.
Develops and maintains image logs or other records to track caption and credit language and to ensure that legal restrictions for use are well documented.
Ensures that images are being used in compliance with licensing contracts, including with accurate caption and credit lines upon publication.
Organizes image files and documentation for transmittal to design and production teams.
Processes payments and tracks costs against project budgets.
May supervise rights and permissions freelancers on select projects.
May conduct research, prepare materials, draft proposals and contracts, and track contracts through Procurement to assist publications licensing activity.