Associate Rights Specialist
About The Position
Reporting to the Associate Director of Dissemination and External Affairs at the Getty Research Institute, this role coordinates image acquisition for communications, exhibitions, and public programs. The specialist sources and acquires reproduction-quality images, identifies legal restrictions in their use, negotiates reproduction rights, processes payments, creates image logs to track caption and credit language, and develops and maintains records of all contracts and obligations. The role may also involve acquiring assets and rights for other media types such as audio, video, music, and text. Additionally, it may support publication licensing activities within Getty Research Institute Publications, including research, material preparation, proposal and contract drafting, and contract tracking.
Requirements
- High school diploma/equivalent required
- 3-5 years experience in photo licensing industry
- Experience working with digital images
- Knowledge of art history
- Knowledge of intellectual property and copyright issues as applied in the visual arts required
- Excellent organizational and communication skills
- Microsoft Office and Adobe Creative Cloud, Adobe Acrobat
Nice To Haves
- Bachelor's degree preferred
- Familiarity with AirTable a plus
- Familiarity with one or more European languages a plus
- Understanding of the Open Access and Open Culture landscape in the arts and culture sector a plus
Responsibilities
- Coordinates image acquisition and rights clearance for a high volume of communications, exhibitions, and public programs projects, including print and digital publications, digital and video communications, websites, and marketing/advertising materials
- Sources reproduction-quality images and negotiates licenses for their use with image vendors, museums, galleries, collectors, and artists
- Maintains relationships and billing arrangements with stock image, video, and music agencies
- Works in partnership with colleagues in other Getty departments and imaging studios to acquire and clear rights for Getty collection images
- Develops and maintains image logs or other records to track caption and credit language and to ensure that legal restrictions for use are well documented
- Ensures that images are being used in compliance with licensing contracts, including with accurate caption and credit lines upon publication
- Organizes image files and documentation for transmittal to design and production teams
- Processes payments and tracks costs against project budgets
- May supervise rights and permissions freelancers on select projects
- May conduct research, prepare materials, draft proposals and contracts, and track contracts through Procurement to assist publications licensing activity
Benefits
- Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
- 403(b) Employee investment retirement plan – with up to 5% Getty Match
- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
- Educational assistance and professional development
- Paid Vacation, Sick, and Personal Days
- 12 Paid Holidays
- Many positions have bi-weekly off-Fridays
- On-site Fitness Center at Getty Center
- Community service opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
