Associate, Research Data - Clinical Trials - Mineola

NYU Langone Health • Mineola, NY

16h

About The Position

NYU Langone Hospital—Long Island is seeking an Associate, Research Data to provide direct data-entry and central study-subject registration support to investigators conducting cancer clinical trials. The role involves extracting medical information from electronic medical records or paper source documents and entering it into study-specific Case Report Form (CRF) systems. The Associate manages queries in collaboration with investigators and research nurses, ensures required fields are captured for government reporting and follows Perlmutter Cancer Center Clinical Trials Office policies for subject registration and enrollment. The role also schedules and hosts study-monitoring visits.

The Associate collects, compiles, enters, and quality-checks clinical and non-clinical research data; supports regulatory and study-team processes; and coordinates study-related materials and follow-up activities. The position requires a bachelor's degree, knowledge of common Microsoft Office and database applications, strong communication and analytical skills, and the ability to work as part of a team. A bachelor's degree in a biological sciences or health-related field, research-setting experience, and familiarity with medical terminology are preferred.

Requirements

• Bachelor's degree.
• Knowledge of Microsoft Office suites, databases, spreadsheets, graphic applications, and communications applications.
• Exceptional communication, analytical, presentation, and time-management skills.
• Ability to work as part of a team.
• Ability to communicate effectively with all levels of the organization.

Nice To Haves

• Bachelor's degree in biological sciences or another health-related field.
• One year of experience in a research setting, such as a laboratory or other research environment.
• General understanding of medical terminology.

Responsibilities

• Perform other duties as assigned.
• Complete data entry for assigned studies.
• Use established methods to collect patient information for research projects and gather and compile data, statistics, and other materials as needed.
• Enter clinical and non-clinical data into databases and/or case report forms.
• Extract data for publications or collect data from outside physicians’ offices.
• Provide sponsors with accurate, high-quality data in a timely manner.
• Log study visits in the Clinical Research Management System (CRMS) for billing in real time as case report forms are completed.
• Schedule external monitors, including managing Vornado, DCU SharePoint, Epic access requests, and desk-space requests; host monitoring visits and provide customer service to internal and external monitors.
• Assess compliance and perform source verification for assigned cancer clinical trials.
• Assist Research Nurses with study-treatment vial assignments using Interactive Voice Response Systems (IVRS), as needed.
• Assist with processing Serious Adverse Event (SAE) or Reportable Event submissions, coordinating with investigators, clinic staff, sponsors, and regulatory personnel.
• Coordinate central uploads of imaging and central submissions of pathology specimens and reports.
• Review eligibility packets from investigators and Research Nurses to ensure informed consent and supporting documentation are available before subject registration in CRMS and enrollment with the study sponsor.
• Communicate completed study registration to study-team members and investigators.
• Perform quality-assurance checks of source documentation and help resolve discrepancies with the Principal Investigator and Research Coordinators.
• Assist Research Coordinators in maintaining a follow-up calendar and ensuring protocol-required survival follow-up assessments are completed.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Holistic employee wellness program addressing physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level