Associate Clinical Research Coordinator - Cancer Center - Mineola

NYU Langone Health • Village of Mineola, NY

17h • $66,300 - $68,250

About The Position

The Associate Clinical Research Coordinator (aCRC) participates in coordinating cancer-related clinical research studies from planning through completion. Under the direction of the investigator and licensed clinicians, the aCRC works with Research Nurses, other clinical research coordinators, and collaborating clinical trial operations units to support compliance with approved protocols and applicable procedures, regulations, and Good Clinical Practice standards.

The role supports clinical research biospecimen and biofluid activities, including collection, processing, storage, inventory, quality control, and distribution. It also involves preparing and coordinating study visits, participant scheduling and follow-up, specimen data and records management, laboratory organization, and communication with study teams, sponsors, pharmacies, and third-party laboratories. The aCRC may assist with prescreening, consenting, feasibility reviews, study documentation, and related laboratory and clinical research operations, within the stated supervision and licensure limits.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• At least one year of relevant experience as a research coordinator with biospecimen processing, or in laboratory or clinical work.
• Computer literacy and proficiency with Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook; familiarity with internet applications.
• Intermediate competency in medical terminology and advanced competency in Good Clinical Practice guidelines, federal regulations governing human-subject research, and relevant IRB and institutional policies and procedures.
• Strong time-management skills and ability to work under pressure and meet deadlines.
• Effective oral, written, and interpersonal communication skills.
• Ability to work and make decisions both independently under supervisor direction and as part of a team.
• Ability to identify, analyze, and solve problems.
• Ability to communicate effectively with all levels of the organization.

Nice To Haves

• Prior experience working with centrifuges and handling biofluid specimens.
• Bachelor's degree, preferably in science, public health, health education, or a related field.
• Professional certification such as ACRP CCRC or SOCRA CCRP.

Responsibilities

• Work with licensed clinicians to develop and maintain tracking forms for active trials and communicate workflow or patient-specific changes resulting from protocol modifications.
• Schedule participants according to approved protocols and coordinate with ancillary service providers to support protocol adherence.
• Prepare for study visits, including coordinating biospecimen collection, research tickets, laboratory and EKG orders, biopsies, scans, RECIST forms, adverse-event and concomitant-medication forms, and other required tasks.
• Serve as the primary point of contact for biospecimen collections and facilitate collection by providing materials to study personnel or infusion nursing.
• Compile and submit weekly pharmacy lists, monitor infusion-chair assignments, and coordinate vial assignment and investigational product dispensing with the DCU, infusion nurses, and pharmacy.
• Help reconcile clinical data discrepancies with RDAs and research coordinators; maintain follow-up calendars and complete protocol-required survival follow-up assessments that do not require licensure.
• Participate in patient prescreening and support navigation of potential participants to clinical studies.
• Under licensed-clinician supervision, administer ancillary assessments such as quality-of-life exams and help patients understand assessment schedules and coordinate appointments and services.
• Under investigator supervision, assist with adverse-event and concomitant-medication documentation and reporting, subject to licensed-clinician review, signature, and assessment requirements.
• Write research notes in EPIC without making clinical assessments, and help compile enrollment packets for review and signature by the CRN and investigator.
• Maintain knowledge of study design and specimen-collection procedures, and complete required biological-hazard training for handling, packaging, and shipping human biofluid samples.
• Respond promptly to requests for collection materials, provide and obtain accurate information, support communication and follow-through, and use established procedures to resolve problems.
• Maintain clean, orderly laboratory facilities and shared bench spaces and contribute to general laboratory responsibilities.
• Monitor the daily transport and receipt of research biofluid samples; centrifuge, process, prepare, ship, and store biological materials according to sponsor protocols, institutional procedures, safety requirements, and universal biohazard precautions.
• Perform bench work and advanced specimen-processing techniques under direct supervision as needed.
• Manage specimen and collection-supply inventories for multiple studies, including quality control before distribution.
• Collaborate under direct supervision with hospital and medical-school personnel, including research and infusion nurses, phlebotomists, program managers, regulatory staff, and laboratory personnel.
• Attend site-initiation and monitoring visits as needed in relation to specimen requirements and coordinator duties.
• Record and maintain confidential specimen information accurately and promptly on paper and web-based forms; complete data queries and correct or submit missing or inaccurate specimen data.
• Maintain complete specimen records in enterprise databases and keep biospecimen files and required documentation organized and current.
• Perform responsibilities in accordance with institutional and CTO procedures, CAP accreditation, established guidelines, work instructions, and applicable industry and Good Clinical Practice standards.
• Support prescreening and collaborate with other cancer-center coordinators to identify and navigate potential patients to studies.
• Contribute to additional activities such as SOP development, policy changes, education sessions, and quality-improvement projects.
• Collect, process, store, and distribute biospecimens for clinical trials, biobanks, and research studies; manage specimen inventories and quality control before distribution.
• Enter specimen data into LabVantage or FileMaker Pro and consent patients for research studies.
• Assist research coordinators with repository audits and support the CBRD central laboratory with feasibility reviews, site-initiation meetings, and training.
• Assist in drafting SOPs or work instructions and entering data for monthly billing on research and clinical studies.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level