Associate Registrar, Curriculum and Degree Services

Michigan Technological University•Houghton, MI

3d•$78,000 - $85,000

About The Position

The Associate Registrar, Degree and Curriculum Services oversees and supervises the daily operations of the degree and curriculum services area of Michigan Technological University's Registrar's Office. The role includes maintaining the degree audit and advising software, ensuring compliance with degree requirements, supporting the awarding of degrees and registrar-related commencement activities, and training and advising academic advisors on curricular policies and relevant software. The Associate Registrar represents the Registrar's Office on the Essential Education Steering Committee and the University Senate Curricular Policy Committee, maintains records for new and discontinued academic programs, and interprets and administers curriculum-related policies and procedures. The position directs degree services, advising support, and curriculum services; supervises staff; reviews curriculum proposals and degree audits; and coordinates program approvals, codes, curriculum rules, training materials, documentation, software enhancements, and degree submissions. It collaborates with academic and administrative units, Information Technology, the National Student Clearinghouse, and the wider campus community to support efficient, compliant processes and student success. This is a full-time, 12-month appointment in a typical office setting with usually low to moderate noise. The position reports to the Registrar. The salary range is $78,000–$85,000, with final salary dependent on experience and qualifications.

Requirements

Bachelor's degree from a regionally accredited institution.
At least 4 years of progressively responsible experience in a registrar's office or related administrative office, including direct experience working with student records.
At least 2 years of experience supervising staff.
Experience interpreting and explaining complex policies and processes.
Strong analytical ability to interpret complex policies and procedures and data, and identify alternative solutions.
Ability to explain complex policies and issues clearly.
Ability to make decisions independently and respond to inquiries.
Personal integrity and high ethical standards.
Respect for others and ability to foster trust and collegiality.
Commitment to collaboration with members of the campus community.
Strong attention to detail.
Excellent written and verbal communication skills, including the ability to communicate effectively with students, faculty, and staff.
Ability to function effectively as part of a team in a leadership role.
Excellent organizational skills, including prioritizing, delegating workloads, and managing multiple activities to meet deadlines.
Understanding of student-record policies and privacy laws, including FERPA.

Nice To Haves

Master's degree from an accredited institution.
Experience evaluating policy proposals for compliance and potential consequences.
Experience working with Banner.
Experience working with customer relationship management software.
Experience working with degree requirements and related software solutions.
Knowledge of curricular processes and the student experience related to degree completion.
Demonstrated success in, or potential future contributions to, working with people from a wide variety of backgrounds and viewpoints.

Responsibilities

Direct all functions related to degree services, advising support, and curriculum services.
Supervise staff in areas of responsibility and keep them informed of processes to ensure continuity during absences.
Maintain an overview of other Registrar's Office areas to provide uninterrupted service to advisors and students; serve as backup for the grades submission process.
Develop, evaluate, implement, and ensure compliance with curricular policies.
Represent the Registrar's Office on the Essential Education Steering Committee and the University Senate Curricular Policy Committee.
Maintain approvals for new, changed, and discontinued academic programs.
Establish academic program codes and build and maintain curriculum rules in Banner; notify relevant academic and administrative offices to support coordination and appropriate marketing and recruiting timelines.
Evaluate processes and promote consistency and efficiency across graduate and undergraduate levels where applicable.
Maintain CIP and SEVIS codes, consulting with academic units, the provost's office, and Institutional Research regarding CIP code assignments and updates.
Oversee training-resource development and ensure academic advisors receive training in degree audit and advising software, related processes, and curricular policies.
Answer questions and interpret curricular policies for academic advisors, academic units, and graduate program directors and coordinators.
Review curriculum proposals and modified degree audits for adherence to policies.
Lead special projects and technical enhancements related to degree and curriculum services, including changes to University degree requirements and policies.
Collaborate with Information Technology on implementation of software related to core functions.
Recommend, manage, and test additional capabilities of existing software to modernize processes.
Coordinate the creation and updating of documentation for degree and curriculum services processes.
Work with the National Student Clearinghouse to ensure degree submissions and validations function correctly.
Collaborate with the campus community to develop efficient policies and procedures that support student success, comply with state and federal laws, and reflect industry best practices.
Serve as the Registrar's Office primary representative for the commencement committee; provide data, attend practices and ceremonies, and complete Registrar's Office commencement tasks.
Learn and apply continuous improvement strategies and participate in University continuous improvement initiatives.
Apply safety-related knowledge, skills, and practices in everyday work.