Associate Registrar, Systems & Academic Operations

MOUNT ST JOSEPH UNIVERSITY•Delhi Township, OH

4d•Onsite

About The Position

Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a 'Best College to Work for,' and be part of a vibrant culture that places a premium on collaboration and belonging. The Associate Registrar is a team member who manages technology systems used by the Registrar’s Office and serves as a liaison to the ISS department.

Requirements

Bachelor degree required.
3-5 years’ experience in the Registrar’s Office or applicable higher education role.
Proficient use of Microsoft Office products.
Demonstrate knowledge and compliance with FERPA regulations.

Nice To Haves

Master’s degree preferred.
Experience with a Student Information System (SIS), Course Dog, Freedom, or TES preferred.
Membership in OACRAO and Ohio Transfer Council encouraged.
Participate in professional associations and listservs as appropriate.

Responsibilities

Manage and maintain the “backend” of software utilized by the Registrar’s Office, including Course Dog (Curriculum Management Module, Scheduling Module, and Catalog/Handbook Module), Freedom (Transcript processing), TES (Transfer Equivalency System), Mount Connect, and future SIS.
Provide data analysis for use within the Registrar's Office and Provost Office.
Serve as a liaison to the ISS department, communicating departmental needs and managing configuration of existing systems and implementation of new systems.
Evaluate and improve processes around posting and reviewing transfer credits in conjunction with the new SIS system and transcript processing system.
Examine all original transfer credit evaluations and updates for accuracy and consistency.
Process and post all transfer credit for incoming freshmen and updates for current students.
Create and maintain transfer equivalency tables in Jenzabar CX and TES.
Consult and collaborate with School Deans and Department Chairs regarding the applicability of transfer credits in the core curriculum and the major.
Determine, in consultation with academic departments and Career Center, the transferability of credits from non-regionally accredited institutions.
Provide academic oversight for transfer credit practices, policies and evaluations.
Collaborate with Admission Office and academic departments regarding interpretation and transferability of international transcripts.
Evaluate and update academic records with credits from Advanced Placement, CLEP examinations, experiential learning, consortium grades/courses, military credit, IB, and other credit-awarding sources.
Publish and make available Mount equivalency chart for AP courses; review the equivalencies as needed with departments.
Field inquiries from other colleges and non-Mount students regarding course descriptions and transfer credits.
Evaluate and improve student-facing processes around graduation applications and degree requirements.
Monitor degree application process.
Review completion of degree requirements (degree audits) and communicate deficiencies to students and advisors.
Certify completion of degree requirements as well as eligibility for honors.
Post graduation date on transcripts.
Maintain manual for the development of Articulation Agreements.
Develop Degree Pathways and Articulation Agreements with other institutions in collaboration with Administration, Office of Admission, and academic departments.
Publish approved Degree Pathways to appropriate online platforms.
Monitor duplication of credit either through transfer or repeating courses.
Provide input for catalog and other printed publications.
Demonstrate knowledge and compliance with FERPA regulations.
Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed.
Other tasks as assigned.