Academic Administrative Assistant/Registrar
About The Position
Join Calo Programs—a pioneering residential treatment center for adopted preteens and teens—as an Academic Administrative Assistant & Registrar, where your work directly supports student healing, growth, and success. In this vital role, you’ll partner closely with the Academic Director to manage student records, enrollment, scheduling, and compliance, ensuring seamless academic operations. You’ll serve as a key communicator across faculty, treatment teams, families, and external stakeholders while maintaining accurate transcripts and academic data. As part of a collaborative, mission-driven team, you’ll help create an environment where students become lifelong, academically and socially competent learners—all within a trauma-informed, relationship-centered model that puts heart first.
Requirements
- At least 21 years of age
- Ability to pass criminal background check
- Free of communicable disease, other evidence of ill health, or a condition which adversely affects ability to care for or poses a threat to children
- Accredited High School/GED
Nice To Haves
- Experience working in a school system and understanding of educational requirements and credits preferred
- Bachelor’s degree preferred
Responsibilities
- Provide day-to-day administrative support, including calendars, meetings, and communications
- Prepare reports, presentations, and official academic documents
- Maintain confidential records in compliance with privacy regulations
- Manage student records, transcripts, enrollment, and graduation data with accuracy
- Verify academic progress and graduation eligibility; support audits and completion reviews
- Ensure data integrity in systems (Best Notes) and compliance with policies and standards
- Serve as primary contact for student inquiries on registration, records, and policies
- Support faculty with rosters, grading systems, and scheduling needs
- Guide students and staff on academic procedures, timelines, and requirements
- Safeguard student record confidentiality in line with FERPA and regulations
- Monitor compliance with institutional policies and accreditation requirements
- Compile, analyze, and report academic data; assist with audits and reviews
Benefits
- Medical insurance with a generous company contribution towards a high deductible plan
- Dental insurance
- Vision insurance
- Voluntary life and AD&D insurance
- Long-term disability
- 401K with company matching
- Paid maternal leave
- Company Paid Holidays
- PTO accrual schedule
- Free meals from our amazing kitchen
- Pizza parties
- Companywide BBQs
- Ice cream socials
- Monthly access to an on-site doctor for physicals or treatment of acute issues
- CPR, Safe Crisis Management, and First Aid training and certification
- Referral bonuses
- Employee assistance program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
