Associate Registrar-Alpine

Sul Ross State University•Del Rio, TX

2d•Onsite

About The Position

The Associate Registrar-Alpine position is responsible for providing communication and client services, assisting with special events, preparing correspondence, filing student records, and researching former student records. This role also supports the registration of undergraduate and graduate students, processes final grades, updates transcripts, and determines satisfactory academic progress. A key aspect of this position is understanding and upholding the Family Education Rights and Privacy Act (FERPA) regarding student record privacy and confidentiality. The Associate Registrar will also ensure the security of student records and the student information system. Specific duties include assisting the University Registrar with reports to the Texas Higher Education Coordinating Board (THECB), interpreting policies for faculty and students, updating course and curriculum information, preparing and maintaining the class schedule, processing degree requirement exceptions, assisting with the maintenance of the student information system, preparing student educational records, and coordinating activities for dual credit students. The position also requires a commitment to personal safety and the safety of others, exercising due caution and practicing safe work habits. Key competencies include organization, accuracy, and basic stress and conflict management skills. This position is classified as Security-Sensitive.

Requirements

Organize and perform tasks in an orderly and accurate manner according to established policies and procedures.
Ability to use basic stress and conflict management skills.
Security Sensitive position requires ability to pass a criminal background check.
Must exercise due caution and practice safe work habits at all times.

Responsibilities

Provide adequate communication and client services to individuals seeking assistance.
Assist with special events (after normal business hours) related to the registration and orientation of students and commencement exercises.
Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.
Assist in all activities associated with the registration of undergraduate and graduate students.
Assist with the processing of final grades, posting and updating of grade information to transcripts, and determination of satisfactory academic progress of undergraduate and graduate students.
Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.
Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.
Assist the University Registrar in the preparation of ad hoc and standing reports to the Texas Higher Education Coordinating Board (THECB); ensure the integrity of data for said reports.
Interpret and provide individual faculty and students with information on policies and procedures established by the University, Board of Regents, or state and federal agencies.
Update course and curriculum information in the student information system as necessary to reflect changes approved by the University, Board of Regents, and the THECB. Ensure that course information stored in the student information system is in agreement with the published University catalog.
Prepare and maintain the class schedule for each semester; review proposed course offerings to ensure approval by the THECB. Coordinate with Campus Activities to maintain a repository of classes and scheduled events in academic spaces.
Process approved exceptions to degree requirements in the degree audit system; ensure appropriate coding of courses.
Assist with the maintenance of the student information system; test new patches and upgrades as directed by the University Registrar.
Prepare and maintain student educational records as required by the records retention schedule.
Coordinate all activities associated with the registration of dual credit students.
Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
Other duties as assigned by the University Registrar.