Associate Project Manager (Austin Facilities Management)

City of Austin • Austin, TX

21h • $80,190 - $101,400 • Onsite

About The Position

Austin Facilities Management is seeking a highly motivated, detail-oriented Associate Project Manager to support the planning, coordination, and implementation of projects that advance organizational goals and operational excellence. Under general supervision, the position plans, develops, and implements project efforts for one or more small- to medium-sized or moderately complex projects, serving as a liaison with contractors, consultants, and departments.

The Associate Project Manager coordinates project activities with internal departments, public agencies, and private-sector representatives; develops and monitors project plans, schedules, budgets, metrics, and quality objectives; and supports or leads consultant selection and contract administration. The role monitors milestones, risks, scope, costs, and quality, identifies and implements corrective actions, and provides technical advice to City management, field personnel, and contractors. It may also provide leadership or supervision to assigned employees or project management.

The position is based at 411 Chicon St., Austin, Texas. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., though hours may vary with departmental needs and some evening, weekend, or holiday work may be required. The position is exempt-level. The annual hiring range is $80,190 to $101,400.

Requirements

• Bachelor’s degree from an accredited college or university in a related field, or major coursework in project management, plus four years of related work experience; alternatively, an associate degree from an accredited college or university plus six years of related work experience.
• Knowledge of laws, rules, regulations, and codes associated with the project assignment.
• Knowledge of project accounting and project management principles and practices.
• Knowledge of design principles, practices, and procedures, and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Ability to adapt, interpret, and apply guidelines and standards.
• Ability to establish and maintain positive relationships with internal and external customers.
• Skill in using available software packages.
• Skill in evaluating contract agreements and negotiating with various audiences to accomplish objectives.
• Skill in written and oral communication, including public presentations.
• Ability to complete projects within required schedules, make prompt decisions, and develop relevant ideas to provide quality products and customer service with little or no supervision.
• Ability to perform all facets of projects with little or no supervision.
• Ability to plan, execute, and control projects, including establishing realistic estimates and reporting metrics.
• Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions.
• Ability to exercise sound judgment, tact, and diplomacy in public contacts; resolve conflicts and difficult situations; and communicate orally or in writing to varied audiences.
• No licenses or certifications are required.
• A valid Texas Class C Driver’s License or the ability to obtain one by hire date may be required.

Nice To Haves

• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or another recognized project management certification, or ability to obtain one within six months of hire.
• Experience planning, coordinating, and monitoring multiple projects simultaneously, including schedule development, budget tracking, risk management, and stakeholder communication.
• Experience administering contracts, negotiating consultant or vendor agreements, managing change orders, and ensuring compliance with contractual requirements.
• Experience in a municipal, governmental, or public-sector environment, including familiarity with public procurement processes, budgeting practices, and regulatory requirements.

Responsibilities

• Manage and coordinate projects and activities among management team members, departments, public agencies, and private-sector representatives.
• Develop methods, procedures, quality objectives, and progress metrics, and apply established project standards and procedures.
• Develop detailed project plans and schedules; monitor progress; analyze project information and reports; and revise schedules as needed.
• Assist with or lead consultant selection and administer consultant services, including negotiating contract terms and fees, approving products and payments, and initiating remedies for poor performance.
• Conduct project kickoff meetings, communicate roles and expectations, and ensure project team members have the tools and training needed to perform effectively.
• Provide work direction and leadership for assigned projects, including scheduling, assigning work, and reviewing project efforts.
• Monitor milestones and critical dates, identify schedule risks, develop ways to resolve schedule issues, and keep management informed of changes.
• Manage, monitor, and review contracts and contractors for compliance with contractual obligations, including administration of change orders and estimates.
• Assess variances from project plans, gather metrics, and develop and implement changes to keep projects within scope, schedule, cost, and quality objectives.
• Provide technical advice and assistance to City management, field personnel, contractors, and others.
• May provide leadership and/or supervision to assigned employees or project management.

Benefits

• Comprehensive compensation package with generous leave, work-life balance programs, and extensive benefits.
• City of Austin Employees' Retirement System.
• Access to public transit and bike-friendly infrastructure.
• Wellness programs, on-site fitness centers, and mental health support.
• Professional development and leadership opportunities.
• Modern, sustainable workspaces that foster collaboration and inspiration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level