Assistant Property Manager, Austin Facilities Management

City of Austin

6d•$60,630 - $74,270

About The Position

The Assistant Property Manager supports the Property Manager in managing the operational and financial activities of a property or portfolio of properties. The role leads and supports Building Services staff and oversees skilled trades and Building and Grounds or custodial staff involved in minor construction, building maintenance, and related work. It ensures services comply with City of Austin and Building Services policies, procedures, regulations, contractual obligations, and standards. The position responds to occupant needs, coordinates vendor contracts and services, conducts property inspections, and recommends or approves alterations, maintenance, and reconditioning. It contributes to short- and long-range planning, assists with property and departmental budgets, monitors expenditures, promotes and enforces safety practices, and prepares technical reports. The role carries the full range of supervisory responsibilities, including selection, training, evaluation, counseling, and recommendations for dismissal.

Requirements

High school graduation or equivalent.
Four years of experience related to the field, including two years in a supervisory or management capacity.
One additional year of education may substitute for required experience, up to a maximum of two years.
Knowledge of management principles, fiscal planning and budget preparation, maintenance operations, applicable legislative and legal requirements, City practices and policies, supervisory and managerial methods, financial terms and principles, and intermediate analytical and quantitative skills.
Oral and written communication skills; ability to handle multiple tasks and prioritize; computer and related software skills; data analysis and problem-solving skills; and planning and organizing skills.
Ability to perform personnel management, establish and maintain good working relationships with City employees and the public, provide efficient and courteous customer service, conduct basic financial analysis, comprehend and interpret documents, and apply systematic processes and continuous improvement principles.
Ability to read, write, and speak English fluently.

Nice To Haves

Certification, or ability to obtain within six months of hire, in one or more of the following: Real Property Administrator (RPA), IFMA Certified Facility Manager (CFM), Facilities Management Administrator (FMA), Certified Property Manager (CPM), Certified Green Building Professional (CGBP), LEED certification, or another green building professional credential.
Professional facilities management experience in a municipal setting.
Facilities-related budget development experience.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
A valid Texas Class C Driver’s License or ability to obtain one by the hire date, if applicable.

Responsibilities

Direct and support Building Services staff, performing cross-functional duties as needed.
Coordinate and supervise skilled trades staff, including plumbing, electrical, and HVAC, and Building and Grounds or custodial staff assigned to the building portfolio.
Respond to occupant needs and ensure administrative, building, technical, and custodial staff resolve problems.
Ensure property services comply with City of Austin and Building Services policies, procedures, regulations, contractual obligations, and standards.
Conduct periodic property inspections and recommend or approve alterations, maintenance, and reconditioning.
Coordinate contracts for and oversee vendor services.
Recommend and assist with developing short- and long-range plans.
Assist with property and departmental budget development and monitor budget expenditures.
Promote the City and department safety culture and enforce safety rules.
Write technical reports.
Perform supervisory activities, including staff selection, training, evaluation, counseling, and recommendations for dismissal.